Operations Manager

Red Caboose Child Care Center; Madison (WI); On-site; USD 52,000 - 68,000; Full time

Job summary

Red Caboose Child Care Center is seeking an Operations Manager to oversee administrative and operational systems supporting programs, staff, families, and mission. You will coordinate payroll/benefits, financial controls, facilities, purchasing, records, policies, and compliance while promoting clear communication and efficient, accurate processes across departments.

The role requires strong organizational and project management skills, with a focus on documentation and collaborative teamwork to

Qualifications

• Bachelor’s degree or higher in a related field required.
• Minimum 3–5 years nonprofit administration, operations, HR, or finance admin experience.
• Experience creating and maintaining administrative systems.

Skills

Word

Excel

Publisher

Data entry

Communication

Organization

Time management

Education

Bachelor's degree in nonprofit management, business administration, human resources, or related field

Tools

Little Green Light

ProCare

Job description

Reports to: Executive Director

Status: Full Time

Job Announcement

September 3, 2026

Position open until filled

Wages

• Probationary Wage: $27.00
• Post Probationary Wage based on Education & Experience in a related field
• Hours: Full Time Salaried, 40 hours a week some nights and weekends

Position Summary

The Operations Manager oversees the administrative and operational systems that support Red Caboose's programs, employees, families, and mission. Working collaboratively with organizational leadership, this position coordinates key functions including payroll and benefits, financial controls, facilities, purchasing, records, policy implementation, and compliance. The Operations Manager strengthens communication and consistency across departments while ensuring organizational systems are efficient, accurate, and responsive to the needs of the organization.

Qualifications

Required

• Bachelor's degree in nonprofit management, business administration, human resources, or related field.
• Minimum of 3-5 years of experience in nonprofit administration, operations, human resources, finance administration, or related organizational management.
• Demonstrated experience developing and managing administrative systems.
• Strong organizational and project management skills.
• Ability to develop clear procedures and documentation.
• Strong attention to detail and commitment to accuracy
• Demonstrated ability to work collaboratively across departments.

Preferred

• Experience working in a nonprofit organization.
• Experience with payroll and benefit administration.
• Experience managing facilities, vendors, contracts, or organizational technology.
• Experience supporting audits, grants, licensing, accreditation, or government-funded programs.
• Experience managing facilities, vendors, contracts, or organizational technology.

Skills

• Working knowledge of Microsoft Word/Excel/Publisher
• Working knowledge of data entry
• Little Green Light & ProCare software applications
• Strong organization and time management skills
• Excellent written and verbal communication skills