Operations Manager

GetHired, Inc.; Madison (WI); On-site; USD 54,000 - 62,000; Full time

Job summary

Red Caboose is seeking an Operations Manager to oversee administrative and operational systems that support its programs, staff, families, and mission.

You will work with leadership to coordinate payroll/benefits, financial controls, facilities, and compliance, ensuring accurate, efficient processes across departments.

Qualifications

• Bachelor's degree in nonprofit management, business administration, human resources, or related field.
• 3-5 years of nonprofit administration, operations, HR, finance admin, or related organizational management.
• Experience developing and managing administrative systems.
• Strong organizational and project management skills.
• Ability to develop clear procedures and documentation.
• Strong attention to detail and accuracy; cross-department collaboration.

Responsibilities

• Oversee the administrative and operational systems supporting the program, employees, families, and mission.
• Coordinate payroll and benefits, financial controls, facilities, purchasing, records, policy implementation, and compliance.
• Ensure efficient, accurate, and responsive organizational systems across departments.

Skills

Word/Excel/Publisher

Data entry

Time management

Communication skills

Organization

Education

Bachelor's degree in nonprofit management, business administration, human resources, or related field

Tools

Little Green Light

ProCare

Job description

Operations Manager

Reports to: Executive Director

Status: Full Time

Administrative Responsibilities

Job Announcement

September 3, 2026

Position open until filled

Wages

Probationary Wage: $27.00

Post Probationary Wage based on Education & Experience in a related field

Hours: Full Time Salaried, 40 hours a week some nights and weekends

Position Summary

The Operations Manager oversees the administrative and operational systems that support Red Caboose's programs, employees, families, and mission. Working collaboratively with organizational leadership, this position coordinates key functions including payroll and benefits, financial controls, facilities, purchasing, records, policy implementation, and compliance. The Operations Manager strengthens communication and consistency across departments while ensuring organizational systems are efficient, accurate, and responsive to the needs of the organization.

Qualifications

Required

• Bachelor's degree in nonprofit management, business administration, human resources, or related field.
• Minimum of 3-5 years of experience in nonprofit administration, operations, human resources, finance administration, or related organizational management.
• Demonstrated experience developing and managing administrative systems.
• Strong organizational and project management skills.
• Ability to develop clear procedures and documentation.
• Strong attention to detail and commitment to accuracy
• Demonstrated ability to work collaboratively across departments.

Preferred

• Experience working in a nonprofit organization.
• Experience with payroll and benefit administration.
• Experience managing facilities, vendors, contracts, or organizational technology.
• Experience supporting audits, grants, licensing, accreditation, or government-funded programs.
• Experience managing facilities, vendors, contracts, or organizational technology.

Skills

• Working knowledge of Microsoft Word/Excel/Publisher
• Working knowledge of data entry
• Little Green Light & ProCare software applications
• Strong organization and time management skills
• Excellent written and verbal communication skills