Operations Coordinator

Calaway Habeck Talent Consulting; Edwardsville (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Benefits available

Job summary

A growing electronics recycling company in Edwardsville, IL is seeking an Operations Manager to oversee accounts payable and receivable across multiple businesses. The ideal candidate is detail-oriented and tech-savvy, with a strong background in AP/AR management. Responsibilities include ensuring accurate coding and managing basic HR tasks. This is a full-time position with primarily on-site work and limited hybrid flexibility.

Qualifications

• Strong AP/AR experience with multi-entity experience preferred.
• Detail-obsessed with a self-checking work style.
• Ability to prioritize tasks effectively.

Responsibilities

• Manage accounts payable and receivable across multiple entities.
• Ensure accurate coding and intercompany billing.
• Coordinate HR admin tasks including payroll and benefits.

Skills

Accounts Payable / Accounts Receivable experience

Detail-oriented work style

Tech-savvy

Ownership mindset

Tools

QuickBooks

Job description

Operations Manager (Accounting + Admin | Multi-Entity)

CJD E-Cycling | Edwardsville, IL (primarily on-site; limited hybrid flexibility)

Full-time | Benefits available

CJD E-Cycling is a growing, family-owned electronics recycling and secure data‑destruction company. We’re hiring an Operations Manager to run the back‑office “engine” across three affiliated businesses (E‑Cycling, Construction, Real Estate) so ownership can step out of day‑to‑day admin and focus on growth.

What you’ll own

• Accounts Payable / Accounts Receivable (primary): invoice entry, coding, payments (ACH/check), statement matching, basic month‑end readiness
• Multi‑entity accuracy: correct company coding every time + intercompany billing (ex: Construction billed to Real Estate)
• Systems execution: run what’s already built (QuickBooks + operational tools/workflows) — no wheel‑rebuilding
• Basic HR admin: payroll/benefits coordination with broker, employee file upkeep, onboarding support
• Real estate admin workflow: application follow‑up, scheduling showings, tenant pipeline support, lease renewals (templated + e‑sign)

What we’re looking for

• Strong AP/AR experience (multi‑entity experience strongly preferred)
• Detail‑obsessed, self‑checking work style (accuracy matters here)
• Able to prioritize and stay focused without bouncing between tasks all day
• Tech‑savvy + comfortable working in multiple systems
• Ownership mindset: you don’t just enter data—you notice issues and flag them early

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative, Finance, and Management