Operations & Logistics Administrator

Ohio Gratings, Inc.; Alliance (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ohio Gratings, Inc. is seeking an Office Administrator to manage day-to-day administrative operations, focusing on supply requisition, shipping paperwork, and ERP documentation. The role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

We are a faith-based employer; candidates should model core values in collaboration with teammates. The role involves coordinating with purchasing, Logistics, carriers, and internal

Qualifications

• High school diploma or equivalent.
• Proven experience in administrative roles, preferably in a similar capacity.
• Proficiency in MS Office suite (Word, Excel, Outlook, etc.) and other relevant software applications
• Strong organizational skills and attention to detail
• Excellent communication skills and interpersonal abilities

Responsibilities

• Coordinate with purchasing and processing the procurement of office supplies, equipment, materials, and services in accordance with organizational needs and established procedures.
• Maintain all required shipping documentation, including Bills of Lading (BOLs), packing slips, and other shipment-related paperwork. Ensure documents are complete, accurate, and properly retained in ERP.
• Print Bills of Lading, destination tags, and other required shipping documents after shipments have been scheduled by Logistics. Distribute all necessary paperwork to the Shipping Team to support accurate and timely shipment processing.
• Collect, organize, scan, and upload all post-galvanizing paperwork into the ERP system to ensure accurate and complete records are maintained.
• Coordinate with carriers, Logistics, Shipping, and other internal departments to support the timely delivery and receipt of goods and ensure required documentation is available.
• Provide general administrative support, including answering phones, managing correspondence, organizing office documents, and assisting other departments with administrative needs.
• Maintain organized and accurate filing systems for supply requisitions, shipping documentation, post-galvanizing records, and other administrative documents in accordance with company record-keeping policies and procedures.
• Serve as a primary point of contact for internal and external stakeholders regarding administrative and documentation-related inquiries. Communicate effectively with team members, vendors, carriers, customers, and other stakeholders to support smooth daily operations.
• Ensure shipping and administrative documentation is accurate, complete, and processed in a timely manner. Identify and communicate missing or incorrect documentation to the appropriate department.
• Perform all other duties and responsibilities as assigned by management.

Skills

MS Office Proficiency

Strong organizational skills

Excellent communication

Attention to detail

Education

High School diploma

Tools

Epicor ERP

Job description

Ohio Gratings, Inc. is seeking an Office Administrator to manage day-to-day administrative operations, focusing on supply requisition, shipping paperwork, and ERP documentation. The role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

We are a faith-based employer; candidates should model core values in collaboration with teammates. The role involves coordinating with purchasing, Logistics, carriers, and internal