Operations & Logistics Admin | Punch List & Scheduling Support

Hyphn; San Diego (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Hyphn is seeking an Operations Administrator to coordinate documentation, punch list management, delivery tickets, scheduling support, and operational reporting. You will work with Project Managers, Sales, Scheduling, Warehouse, Installation, and Customer Service to ensure timely, accurate information and drive accountability across the organization.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 2–4 years administrative experience preferred.
• Experience in operations, logistics, or project support is a plus.

Responsibilities

• Own the administrative process for General Delivery punch list activity, including tracking and status updates.
• Manage all delivery documentation and ticket status, ensuring completeness and proper records.
• Provide scheduling backup and coordinate rental equipment needs as required.
• Serve as liaison across Sales, Project Managers, Warehouse, Install Teams, Customer Service, and Logistics.
• Assist with KPI reporting and identify improvements in processes and workflow.

Skills

Organizational skills

Attention to detail

Multi-tasking

Customer service mindset

Written and verbal communication

MS Office proficiency

Education

High school diploma or equivalent

Tools

Hedberg ERP

Microsoft Excel

Google Workspace

Job description

Hyphn is seeking an Operations Administrator to coordinate documentation, punch list management, delivery tickets, scheduling support, and operational reporting. You will work with Project Managers, Sales, Scheduling, Warehouse, Installation, and Customer Service to ensure timely, accurate information and drive accountability across the organization.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.