Autonomous Operations & Finance Lead

Retail Reinvented; West Hollywood (FL); On-site; USD 85,000 - 125,000; Full time

Job summary

Retail Reinvented is seeking an experienced operations and finance lead to handle full-cycle bookkeeping in QuickBooks Online, invoicing, tax filings, payroll, and vendor management across a fast-moving agency.

You will collaborate directly with the founder, ensuring accuracy, timeliness, and compliance while supporting both the agency and select client engagements with a high degree of autonomy.

Qualifications

• 5+ years in a combined bookkeeping/operations/administrative role, ideally at an agency, professional services firm, or small business
• Strong QuickBooks Online proficiency; comfortable with month-end close without supervision
• Working knowledge of multi-state sales tax and economic nexus rules
• Familiarity with California employment law and payroll platforms (Gusto, Rippling, or similar)
• Excellent written communication — you'll be corresponding with clients and state agencies
• Comfort with ambiguity and building process where none exists
• Experience with ecommerce businesses (Shopify, Stripe, Magento) and their reporting quirks
• Exposure to Avalara, TaxJar, or Stripe Tax
• Bookkeeping certification or accounting coursework
• Experience supporting multiple legal entities

Responsibilities

• Finance & Bookkeeping: Full-cycle bookkeeping in QuickBooks Online: AP, AR, reconciliations, month-end close
• Client invoicing, collections, and revenue recognition across retainer and project engagements
• Cash flow forecasting and monthly P&L review with the CEO
• Expense management, corporate card reconciliation, contractor payments and 1099s
• Coordination with outside CPA for tax prep and year-end

Skills

Bookkeeping

Operations

Administrative tasks

Client communication

Attention to detail

Ambiguity management

Ecommerce reporting

Education

Bookkeeping certification

Tools

QuickBooks Online

Shopify

Stripe

Magento

Avalara

TaxJar

Gusto

Rippling

Job description

Retail Reinvented is seeking an experienced operations and finance lead to handle full-cycle bookkeeping in QuickBooks Online, invoicing, tax filings, payroll, and vendor management across a fast-moving agency.

You will collaborate directly with the founder, ensuring accuracy, timeliness, and compliance while supporting both the agency and select client engagements with a high degree of autonomy.