Operations Lead - Administrative & Student HR

University of Florida; Gainesville (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

The Agency Administrative Services Manager at the University of Florida College of Journalism and Communications leads operational and administrative functions for The Agency, a hands-on student-driven environment. You will oversee office operations, space, HR activities, finances, and client communications to ensure smooth day-to-day services.

Ideal candidates are organized, collaborative, and adept at coordinating resources and schedules across multiple stakeholders in a fast-paced academic

Qualifications

• Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
• Experience with coordinating HR/payroll and student staff operations is desirable.
• Strong organizational and communication skills are essential for complex, cross-functional environments.

Responsibilities

• Lead student staff operations including recruitment, onboarding, scheduling, supervision and performance management.
• Coordinate HR and payroll functions for student employees with College HR.
• Manage financial and administrative operations: invoices, reimbursements, travel, purchasing and encumbrances.
• Support events and external communications; serve as central contact for students, clients and university partners.
• Oversee agency records, workspace, meetings and events to maintain organized operations.

Skills

Project coordination

Organizational skills

Time management

Staff supervision

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Monday.com

Airtable

Asana

Trello

Job description

The Agency Administrative Services Manager at the University of Florida College of Journalism and Communications leads operational and administrative functions for The Agency, a hands-on student-driven environment. You will oversee office operations, space, HR activities, finances, and client communications to ensure smooth day-to-day services.

Ideal candidates are organized, collaborative, and adept at coordinating resources and schedules across multiple stakeholders in a fast-paced academic