Front Office & Communications Coordinator

University of North Florida; Jacksonville (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

University of North Florida is seeking an Administrative Secretary for the School of Communication. The role provides essential administrative and operational support, serving as the main contact for students, faculty, staff and visitors while assisting the Director and office manager with daily tasks and projects.

The position emphasizes records maintenance, scheduling, travel/purchasing coordination, departmental communications, and event logistics to ensure a smooth, welcoming office

Qualifications

• High school diploma and 2+ years of relevant experience.
• Experience in administrative support and office operations.
• Familiarity with ADA/web accessibility requirements.

Responsibilities

• Prepare, edit and distribute correspondence, reports and forms.
• Schedule appointments, meetings and events; maintain calendars.
• Coordinate travel authorizations, reimbursements and purchasing documentation.
• Maintain files and records in accordance with university policies.
• Assist with newsletters, marketing communications and outreach.

Skills

Administrative procedures

Organizational skills

Communication skills

Budgeting

Education

High school diploma

Tools

Workday

Microsoft Office

Job description

University of North Florida is seeking an Administrative Secretary for the School of Communication. The role provides essential administrative and operational support, serving as the main contact for students, faculty, staff and visitors while assisting the Director and office manager with daily tasks and projects.

The position emphasizes records maintenance, scheduling, travel/purchasing coordination, departmental communications, and event logistics to ensure a smooth, welcoming office