Operations & HR Manager - Hybrid, Growth Focus

Fergus Garber Architects; Palo Alto (CA); Hybrid; USD 55,000 - 66,000; Full time

Benefits offered by this job

Hybrid work model

Paid time off

11 holidays

Simple IRA match

Job summary

Fergus Garber Architects in Palo Alto seeks an Operations Manager to oversee finance, office, and HR, supporting staff and clients in a collaborative, design-focused environment.

The role is full-time, hybrid with 7:30 am–6:30 pm hours and a $40–$48/hour compensation range, plus potential annual bonus and benefits. Candidates should have 5+ years of admin experience and proficiency with Google Workspace and QuickBooks.

Qualifications

• 5+ years in a professional administrative environment.
• 2+ years handling A/P and A/R, reconciling statements and reports; liaising with CPA.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Google Workspace (Sheets/Drive) and QuickBooks; willingness to learn new tools.
• Familiarity with using AI tools is welcomed but not required.
• Experience with hourly billing systems and procedures.
• HR basics: handbook updates, trainings, hiring/onboarding, and benefits administration.
• Comfort setting up equipment and troubleshooting with remote IT guidance.

Responsibilities

• Finance Administration – daily QuickBooks transactions, A/P/A/R, reconciliations, reporting.
• Insurance renewal process management.
• Office Management – coordinate activities, meetings, facilities, and inventory.
• Administrative duties: organizing files, mail, travel for firm trips.
• Assist with social and marketing events as needed.
• Complete government and industry surveys related to the firm.
• HR – coordinate annual reviews, update handbook with legal counsel, hire/onboard, administer benefits.

Skills

Organizational skills

Service orientation

Empathy

Google Workspace

QuickBooks

Hourly billing

HR fundamentals

Multitasking

Communication

Confidentiality

Tools

Google Workspace

QuickBooks

Job description

Fergus Garber Architects in Palo Alto seeks an Operations Manager to oversee finance, office, and HR, supporting staff and clients in a collaborative, design-focused environment.

The role is full-time, hybrid with 7:30 am–6:30 pm hours and a $40–$48/hour compensation range, plus potential annual bonus and benefits. Candidates should have 5+ years of admin experience and proficiency with Google Workspace and QuickBooks.