HR & Administrative Coordinator

University of South Carolina; South Carolina; On-site; USD 44,000 - 64,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

13 Paid Holidays

Professional Development Opportunities

Job summary

University of South Carolina is seeking an HR Representative/Assistant to the Chair for the Department of Political Science in Columbia, SC. This full-time role provides comprehensive human resources and administrative support to ensure efficient departmental operations and compliance with university policies.

You will coordinate hiring actions, payroll-related activities, faculty evaluations, tenure processes, and scheduling, while maintaining department records and reports.

Qualifications

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
• This position requires efficient and independent office management skills, word processing, and database applications.
• Knowledge of University mainframe software (IMS and OnDemand) and University web-based applications (Data-warehouse, Intranet, etc.).

Responsibilities

• Provide support to the Chair of Political Science by assisting with correspondence and communication with faculty and other university offices. Assists faculty with professional correspondence. Responsible for all departmental correspondence, memorandums, letters and documents, creating and maintaining departmental forms. In the chair’s absence, use the best judgement to handle or route requests to the appropriate personnel so department workflow continues with minimal interruption.
• Administer activities associated with faculty tenure & review process, including coordinating the preparation, compilation and submission of Tenure & Promotion, Third Year Review and Post-tenure Review files. Prepare associated calendars for the Chair; Prepare and distribute Peer Review of Teaching evaluation forms; and coordinating the Peer Review of Teaching schedule.
• Will work with the Office of International Scholars on actions associated with international faculty members or research scholars. Maintain personnel files for the department which include hard copy for ease of retrieval and generating reports for the Business Manager and Chair of the department as requested.
• Coordinates the annual and off-cycle Employee Performance Management System ( EPMS ) review processes. Advise staff in the department, as needed, on the required procedures and paperwork to ensure they are in compliance with College and University policies and procedures. Review EPMS documents for accuracy before submitting to the College for approval and final processing.
• Manages the human resources and personnel operations for the department to include hiring faculty and staff, coordinating the submission of all personnel actions, maintaining personnel records, monitoring correct payout, and advising personnel regarding policy and procedures.
• Coordinates department events including room reservation, food and beverage, staffing, and ensuring compliance with college and university regulations.

Skills

MS Word

MS Excel

Communication

Office management

Database applications

Education

Bachelor’s degree in a job related field

Tools

IMS and OnDemand

Data warehouse

Job description

University of South Carolina is seeking an HR Representative/Assistant to the Chair for the Department of Political Science in Columbia, SC. This full-time role provides comprehensive human resources and administrative support to ensure efficient departmental operations and compliance with university policies.

You will coordinate hiring actions, payroll-related activities, faculty evaluations, tenure processes, and scheduling, while maintaining department records and reports.