Operations & Guest Services Coordinator

Greenthumbindustries; Carson City (NV); On-site; USD 35,000 - 52,000; Full time

Job summary

Greenthumbindustries in Carson City, NV seeks an Administrative Coordinator to prioritize and execute a wide range of tasks and support market management and leadership. The role requires friendliness, organization, reliability, and the ability to work independently or in a team.

You will manage front-desk duties, coordinate meetings, handle communications, and assist with daily operations while maintaining logs, calendars, and office supplies. Cannabis industry experience is not required.

Qualifications

• 2 years of administrative experience required.
• Excellent verbal and written communication skills.
• Ability to multi-task and stay organized in a fast-paced environment.
• Team-oriented and able to support colleagues.
• Hospitality experience is a plus.
• Must follow GTI rules and regulations.
• Shows self-motivation and initiative.
• Ability to use independent judgment without overstepping chain of command.
• Ability to build effective working relationships with employees.
• Basic math and data handling skills.

Responsibilities

• Assist management with ongoing projects, balancing short- and long-term deadlines.
• Answer phone calls and take detailed messages with a friendly, confident demeanor.
• Welcome guests, sign in/out, and escort to conference rooms.
• Prepare and distribute emails, memos, letters, and forms.
• Ensure smooth daily operations of the facility.
• Maintain logs and files (visitor, vendor, punches, maintenance, training).
• Schedule deliveries and verify order accuracy.
• Create detailed calendar appointments for management on shared calendars.
• Perform daily/weekly/monthly security checks.
• Manage supply inventory and keep areas stocked.
• Keep reception, meeting rooms, kitchen clean and tidy.
• Setup group lunches and light trash removal.
• Light data entry and proofreading of documents.
• Create PowerPoint presentations or reports for distribution.
• Provide general support to visitors and act as contact for clients.
• Submit and reconcile expenses, including petty cash.
• Undertake any other assigned tasks.

Skills

Communication skills

Organizational skills

Multitasking

Team player

Hospitality

Self-motivation

Initiative

Problem solving

Time management

Discretion

Presentation skills

Relationship building

Tools

PowerPoint

Job description

Greenthumbindustries in Carson City, NV seeks an Administrative Coordinator to prioritize and execute a wide range of tasks and support market management and leadership. The role requires friendliness, organization, reliability, and the ability to work independently or in a team.

You will manage front-desk duties, coordinate meetings, handle communications, and assist with daily operations while maintaining logs, calendars, and office supplies. Cannabis industry experience is not required.