Operations Generalist: Scale Capacity & Optimize Space

Ai Safety; Berkeley (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

AISafety is seeking an Operations Generalist to scale our AI safety research center. The role focuses on capacity planning, office space allocation, and a portfolio of operational projects to support our programs.

You will collaborate with operations and programs teams and engage with world-class AI safety researchers. The position is in-person, full-time, with typical hours 9am–5pm on weekdays and some evenings/weekends for large projects or urgent issues.

Qualifications

• Experience building scalable systems and processes in a fast-growing org.
• Ability to track, manage, and prioritize many tasks and deadlines.
• Experience balancing urgent requests with ongoing initiatives.
• Skill in turning complex data into clear scenarios.
• Strong communication with executives and external stakeholders.

Responsibilities

• Capacity Planning: forecast future space needs and allocate resources.
• Office Space Allocation: manage space requests and optimize usage.
• Process Improvement: design and implement better processes and tools.

Skills

Capacity planning

Project management

Process design

Workflow automation

Stakeholder management

People management

Cross-functional collaboration

Job description

About the Role

We’re seeking an Operations Generalist to increase our team’s capacity and scale up our impact. Reporting to the Director of Operations, you will be responsible for capacity planning, office space allocation, and a flexible portfolio of operations projects to support and enable our AI safety research center and programming.

The exact scope of responsibilities will depend on your experience and areas of expertise. It will include some combination of: resource allocation, project management, process design and optimization, workflow automation, hiring, and people management.

The ideal candidate has significant professional experience in 1-2 of these domains in a fast-paced and dynamic work environment. (Constellation’s vibe and pace is much closer to a growing startup than a traditional nonprofit.) In this cross-functional role, you’ll work closely with our various Operations and Programs teams. You’ll also get to interact with and support many of the world’s top AI safety experts.

This is an in-person, full-time position. This role requires being onsite from approximately 9am-5pm on weekdays. Periodic work is required on evenings and weekends, e.g. when coordinating large projects or handling urgent issues.

Core responsibilities

• Capacity Planning
  • Create and maintain forecasts of future space needs
  • Identify and solve resource crunches (e.g. from overlapping programs)
  • Develop scenarios to propose solutions
  • Engage stakeholders to align on organizational priorities
• Office Space Allocation
  • Develop good relationships with key stakeholders at each org we host
  • Proactively collect requirements on future needs
  • Identify opportunities for resource optimization (e.g. office swaps)
  • Triage inbound requests for space
  • Communicate decisions thoughtfully to external stakeholders
• Process Improvement
  • Identify improvements to current capacity planning and space assignment processes
  • Build/implement better tools to reduce manual work, improve accuracy, or support other teams
  • Work closely with Data & Systems Lead to leverage existing data for improved accuracy or automation

In addition to these core responsibilities, you’ll own other operational domains or projects over time. The specific projects will be selected in collaboration with your manager based on your skills and interests.

Skills & Experience

• Experience building and maintaining scalable systems and processes at a fast-growing organization
• Able to reliably track, manage, and prioritize a high volume of tasks, threads, and deadlines
• Experience balancing urgent requests with ongoing responsibilities and longer-term initiatives
• Skilled at synthesizing complex and disjointed data points into concrete, cohesive scenarios
• Strong social skills and emotional intelligence; able to be friendly and professional with a wide range of external stakeholders, including executives
• Able to gracefully set clear expectations and deliver difficult news
• Clear, concise written communication with good grammar.

You might be a good fit for this role if you:

• Care about AI safety and improving researcher productivity
• Love solving optimization and spatial problems, like Tetris or jigsaw puzzles
• Enjoy working in a fast-paced office environment
• Can effectively prioritize and juggle a variety of competing requests
• Have a service mindset and care about delivering a high-quality user experience
• Like taking responsibility for and owning your portfolio of work