Operations & Fleet Coordinator — Admin & Asset Expert

Jacobs Engineering Group Inc.; Pompano Beach (FL); On-site; USD 58,000 - 69,000; Full time

Job summary

Jacobs Engineering Group Inc. is seeking an Operations Administrative Coordinator in Pompano Beach, FL to provide comprehensive administrative, fleet, property management, and operational support for the Turnpike Roadway Maintenance program.

You will support district leadership, field operations, and processes, ensuring smooth office operations and accurate data management. The role emphasizes invoicing, reporting, SharePoint maintenance, purchasing compliance, and coordination of trainings and

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• 3–5 years of administrative or office management experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with SharePoint content management.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Valid State Driver’s License with no major infractions

Responsibilities

• Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
• Schedule meetings, create agendas, prepare summaries, and track action items.
• Monitor deadlines, deliverables, and program documentation.
• Maintain SharePoint sites and ensure content is up to date.
• Manage Roadway Outlook email groups, phone lists, and staff PTO schedules.
• Develop Monthly Maintenance Report and publish to SharePoint.
• Compile data and create the monthly On Call schedule.
• Handle monthly expense reports for staff purchasing.
• Maintain real-time operational data for daily operations.
• Coordinate logistics for training programs and support event planning.

Skills

Microsoft Office Suite

SharePoint content management

Communication skills

Organizational skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

SharePoint

Job description

Jacobs Engineering Group Inc. is seeking an Operations Administrative Coordinator in Pompano Beach, FL to provide comprehensive administrative, fleet, property management, and operational support for the Turnpike Roadway Maintenance program.

You will support district leadership, field operations, and processes, ensuring smooth office operations and accurate data management. The role emphasizes invoicing, reporting, SharePoint maintenance, purchasing compliance, and coordination of trainings and