Operations & Finance Support Specialist

Northwestern University; Chicago (IL); On-site; USD 49,000 - 52,000; Full time

Job summary

Northwestern University Feinberg School of Medicine in Chicago seeks a Program Assistant 2 to provide clerical and administrative support across reception, events, and finance tasks within the Operations and Finance team.

The role includes coordinating calendars, processing accounts payable, supporting HR recruiting, managing the 9th Floor Rubloff Building room reservations, and assisting with project needs using Word, Excel, SharePoint, and related databases.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative support or other relevant experience preferred.
• Proficient with word processing, spreadsheets, email, and database software.

Responsibilities

• Provide clerical and administrative support across reception, events, and department operations.
• Screen calls and visitors; draft letters, reports, and materials as needed.
• Coordinate calendars, travel, and meetings; manage department and supervisor calendars.

Skills

Verbal & written communication

Scheduling & meeting logistics

Time management

Education

High school diploma or equivalent

Tools

CatConnect database

NUFinancials system

SharePoint

Job description

Northwestern University Feinberg School of Medicine in Chicago seeks a Program Assistant 2 to provide clerical and administrative support across reception, events, and finance tasks within the Operations and Finance team.

The role includes coordinating calendars, processing accounts payable, supporting HR recruiting, managing the 9th Floor Rubloff Building room reservations, and assisting with project needs using Word, Excel, SharePoint, and related databases.