Financial & Events Lead - Program Assistant 3

Northwestern University; Evanston (IL); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental & vision insurance

Tuition benefits

Paid time off

Job summary

Northwestern University is seeking a Program Assistant (50%, 18.75 hours/week) to support the Office of Community Education Partnerships in the School of Education and Social Policy. You will manage financial transactions, track budgets, and support events and communications for community partners and NU staff and students.

The role requires initiative, strong communication, and the ability to balance independent work with team collaboration in a dynamic university setting.

Qualifications

• A high school diploma or equivalent.
• 4 years of administrative support or related experience.
• Strong written and verbal communication.
• Excellent time management and attention to detail.
• Ability to collaborate with diverse stakeholders.

Responsibilities

• Manage all OCEP financial transactions and accounting.
• Create and maintain financial records and year-end budget reports.
• Use the NU financial system to process payments, reimbursements, stipends, co-card payments, and team accounts.
• Organize and order supplies, catering, branded merch, travel, and other event needs.
• Support OCEP events, including partnership activity with local school districts.
• Coordinate logistics for OCEP team events including scheduling, room reservations, catering, supplies.
• Assist with program communication and website/social updates.
• Performs other duties as assigned.

Skills

Initiative

Communication

Interpersonal skills

Time management

Multitasking

Collaboration

Microsoft Office

Google Drive

Education

High school diploma or equivalent

Tools

NUFinancials

Microsoft Office

Google Drive

SharePoint

Job description

Northwestern University is seeking a Program Assistant (50%, 18.75 hours/week) to support the Office of Community Education Partnerships in the School of Education and Social Policy. You will manage financial transactions, track budgets, and support events and communications for community partners and NU staff and students.

The role requires initiative, strong communication, and the ability to balance independent work with team collaboration in a dynamic university setting.