Operations Finance & Procurement Assistant

Harris County; Tomball (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Harris County is seeking an Operations Administrative Assistant – Finance to support the Operations Division with financial tracking, procurement, and administrative duties in Tomball, TX. The role coordinates purchasing, tracks invoices, and assists with division-level reporting and budget summaries.

Candidates should have strong Microsoft Office and Advanced Excel skills, plus experience with procurement policies and vendor coordination.

Qualifications

• Associate degree or higher with three (3) years of finance-related experience
• OR
• High school diploma/GED with five (5) years of finance-related experience.

Responsibilities

• Track executed Purchase Orders (POs) and ensure accurate logging in financial systems.
• Enter invoices into tracking systems for timely payment and record maintenance.
• Coordinate monthly supply orders across Operations departments.
• Assist in developing Requests to Purchase (RTPs) and compiling supporting documentation.
• Support departments in obtaining quotes, vendor information, and requisition needs.
• Assist in preparing division-level financial reports and budget summaries.
• Maintain timely, accurate procurement documentation aligned with County policies.
• Uphold strict compliance with purchasing guidelines and stewardship standards.
• Conduct initial inventory assessments for technology purchases and maintain entries in the inventory management system.
• Track and manage IT department budget activity, procurement requests, and expense records.
• Monitor lifecycle and renewal schedules for IT-related contracts.
• Process RFP documentation for software-related procurements.
• Oversee cell phone inventory, invoicing, ordering, and account changes.
• Complete and submit Technology Procurement Request (TPR) forms.
• Manage the division procurement card, including purchase processing, receipt collection, reconciliation, and documentation retention.
• Provide administrative support to Operations leadership and teams, including scheduling, correspondence, recordkeeping, and task coordination.
• Serve as backup to the Operations Business Manager as needed.
• Assist with special projects, internal initiatives, and cross-departmental tasks.
• Coordinate efforts with Precinct 4 Finance, Harris County Purchasing, and Universal Services.
• Participate in disaster preparedness, response, and recovery activities.
• Represent Precinct 4 professionally and assist constituents when appropriate.
• Adhere to all purchasing policies and practices to ensure responsible stewardship of public resources.

Skills

Microsoft Office

Advanced Excel

Adobe Acrobat

Recordkeeping

Education

Associate degree

High school diploma

Tools

Microsoft Excel

Adobe Acrobat

Job description

Harris County is seeking an Operations Administrative Assistant – Finance to support the Operations Division with financial tracking, procurement, and administrative duties in Tomball, TX. The role coordinates purchasing, tracks invoices, and assists with division-level reporting and budget summaries.

Candidates should have strong Microsoft Office and Advanced Excel skills, plus experience with procurement policies and vendor coordination.