Accounting Coordinator and Operations Support Specialist

Vaco by Highspring; Sunrise (FL); On-site; USD 33,062 - 41,328; Full time

Job summary

A recruitment service provider is seeking an Accounting Coordinator and Operations Support Specialist in Sunrise, FL. This role involves supporting sales operations and financial processes. Applicants should have a relevant degree and at least 3 years of experience in accounting and operations. Key responsibilities include coordinating accounts, supporting administration, and financial tasks. Competitive hourly wage is offered, based on skills and experience.

Qualifications

• 3+ years within Accounting & Operations.
• Experience handling customers/products.
• Ability to follow up and prioritize workload.

Responsibilities

• Support new account setup and entry of sales orders.
• Act as support administrator for GSA and SAM platform.
• Support full-cycle accounting tasks including billing, AR, and AP.

Skills

Strong team work ethic

Exceptional communication skills

Proficiency in MS Office, especially Excel

Education

Associates or Bachelors Degree

Job description

Accounting Coordinator and Operations Support Specialist

Location: Sunrise, FL

Base pay range: $24.00/hr - $30.00/hr

Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Summary

The Accounting Coordinator and Operations Support Specialist plays a critical, multi-functional role supporting both front-end sales operations and back-end financial and administrative processes. This position serves as a key point of coordination between sales, production, accounting, and external business partners, ensuring accuracy, timeliness, and smooth execution of processes across departments.

Key Responsibilities

Sales & Production Coordination

• Support new account setup and entry of sales orders from equipment order forms, quotations, and purchase orders
• Coordinate equipment requirements and documentation for production
• Generate packing lists and shipping labels, and ensure all installations are completed
• Maintain and distribute the equipment order schedule
• Support Territory Managers with pricing updates, memos, warranty information, and returns tracking

Administrative & Contract Support

• Act as support administrator for GSA, SAM platform, and Lockheed Exostar/SAP accounts (credentialed access required)
• Handle international export shipping and documentation
• Update and publish annual retail/replacement part price lists and warranty details
• Serve as Company Notary Public
• Receive and distribute monthly reports from partners (e.g., Club Procure, MISBO) and ensure records are updated
• Support document distribution and upload to Territory Manager Information portal

Accounting & Finance Assistance

• Support full-cycle accounting tasks including billing, AR, and AP
• Process customer invoices and apply payments
• Assist with collections and reconcile account balances
• Respond to commission and sales rep inquiries
• Maintain organized financial records and support the accounting team with admin tasks

Qualifications

• Associates or Bachelors Degree
• 3+ years within Accounting & Operations
• Experience handling customers/products
• Strong team work ethic
• Exceptional communication skills both written and verbal
• Ability to follow up and prioritize workload
• Proficiency in MS Office, especially Excel
• Strong full-cycle accounting experience

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Accounting/Auditing and Administrative
• Industries: Manufacturing