Operations & Finance Administrative Specialist

Reddy Ice Holdings, Inc.; San Antonio (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Reddy Ice Holdings, Inc. in San Antonio, TX seeks an Administrative Support role to streamline operations, support Field Operations and the OCS Accounting Team, and ensure accurate data flow and reporting. You will apply lean principles to improve processes and drive value for customers and stakeholders.

The ideal candidate will have 3+ years of administrative experience, strong Excel/Outlook skills, and a detail-oriented mindset with a passion for accuracy in financial records.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree in business, finance, administration or related field preferred.
• Minimum 3 years of related administrative experience; accounting experience preferred.
• Strong attention to detail and drive for process improvements.
• Strong computer skills including Excel, Word, Outlook and Microsoft Dynamics AX.

Responsibilities

• Processes payroll hours and adjustments for approval and ensures all payroll is complete and compliant.
• Investigates count variances and cash handling; ensures cash deposits are completed accurately.
• Supports the operations team in administering procurement functions, including preparing purchase orders.
• Creates receivers and quantity of items as provided.
• Manages supplies and provides general office support, including managing incoming calls and assisting visitors as needed.
• Posts scorecards and compiles management reports; fills in for selected plant operations positions during illness or vacations; identifies process-improvement opportunities.
• Provides customer assistance as required.
• Reconciles sales for their location(s) and assists Accounts Receivable with collecting customer data, setting up customers, and monitoring accounts receivable.
• Ensures AR data accuracy and works with accounting to correct data; assists audits.
• Supports RIW methodologies to enhance execution and drive continuous improvements.
• Makes and assumes other duties and responsibilities required or assigned by management.
• Adheres to the Code of Business Ethics and maintains safety standards.

Skills

Attention to detail

Communication skills

Administrative support

Education

High school diploma or GED

Bachelor’s degree in business/finance/administration or related field

Tools

Excel

Word

Outlook

Microsoft Dynamics AX

Job description

Reddy Ice Holdings, Inc. in San Antonio, TX seeks an Administrative Support role to streamline operations, support Field Operations and the OCS Accounting Team, and ensure accurate data flow and reporting. You will apply lean principles to improve processes and drive value for customers and stakeholders.

The ideal candidate will have 3+ years of administrative experience, strong Excel/Outlook skills, and a detail-oriented mindset with a passion for accuracy in financial records.