HR Programs & Vendor Operations Lead

Reddy Ice; Dallas (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Reddy Ice is seeking an HR Programs & Vendor Administration Coordinator to administer HR programs and manage day-to-day vendor relationships. You will track invoices, support billing reconciliation, and maintain documentation for HR vendors and programs, ensuring contracted services are delivered.

You will collaborate with HR leadership, Finance, and Legal to support contract administration, renewals and process improvements, while upholding our safety and ethics standards in a fast-paced

Qualifications

• Associate’s or equivalent related field experience required.
• 2+ years of administrative/coordinator experience.
• Proficient in Microsoft 365 with emphasis on Excel, PowerPoint and Word.
• Experience supporting invoice tracking, billing reconciliation, vendor documentation, contract administration, or HR program administration preferred.
• Strong analytical skills and attention to detail.
• Excellent communication and customer service skills.
• Experience with lean/continuous improvement processes preferred.
• Demonstrated ability to manage multiple priorities and deadlines in a fast paced environment.

Responsibilities

• Develop and maintain a schedule to track HR-related bills and invoices.
• Review, code, reconcile, and route HR invoices for approval and payment with Finance/HR leadership.
• Track and report invoice discrepancies and billing concerns.
• Maintain an effective retention system for vendor invoices, contracts, and related docs.
• Administer assigned HR programs and support consistent execution.
• Provide excellent service to employees and respond to inquiries.
• Coordinate with leadership for contract administration and renewals.

Skills

Analytical skills

Excellent communication

Customer service

Multitasking

Education

Associate’s or equivalent related field experience

Associate degree or equivalent

Tools

Microsoft 365 (Excel, PowerPoint, Word)

Job description

Reddy Ice is seeking an HR Programs & Vendor Administration Coordinator to administer HR programs and manage day-to-day vendor relationships. You will track invoices, support billing reconciliation, and maintain documentation for HR vendors and programs, ensuring contracted services are delivered.

You will collaborate with HR leadership, Finance, and Legal to support contract administration, renewals and process improvements, while upholding our safety and ethics standards in a fast-paced