Operations & Finance Administrative Specialist

Duke University; Durham (NC); On-site; USD 42,000 - 59,000; Full time

Benefits offered by this job

Comprehensive benefits

Well-being resources

Professional growth opportunities

Job summary

Duke University in Durham, NC seeks a Staff Assistant to support financial operations, database management, and administrative functions for the Forum for Congregational Life. The role involves processing payments, managing records, coordinating events, and assisting with contracts, reporting to the Sr. Director of Finance and Operations.

Grant-funded through 2028 with potential renewal. Ideal candidates are highly organized, customer-service oriented, and able to manage multiple tasks in a

Qualifications

• Two years of post-secondary education in secretarial, business administration, or related field.
• Three years of related administrative, clerical, office management, communications, or accounting support experience.

Responsibilities

• Support Financial Operations: Process vendor payments, reconciliations, deposits, and maintain records.
• Manage Database Operations: Maintain and audit constituent records, prepare reports for directors.
• Provide Administrative & Office Support: Greet visitors, manage communications, schedule meetings, coordinate logistics, prepare materials.
• Support Event Operations: Process registrations, assist participants, coordinate travel and resources for events.
• Support Contract Administration: Prepare templates, route for signatures, track completion, coordinate payments.
• Contribute Across the Team: Assist with special projects and department goals.

Skills

Outlook

Excel

Word

Airtable

Communication

Organization

Time management

Customer service

Attention to detail

Education

Two years of post-secondary education in secretarial/business administration or related field

Job description

Duke University in Durham, NC seeks a Staff Assistant to support financial operations, database management, and administrative functions for the Forum for Congregational Life. The role involves processing payments, managing records, coordinating events, and assisting with contracts, reporting to the Sr. Director of Finance and Operations.

Grant-funded through 2028 with potential renewal. Ideal candidates are highly organized, customer-service oriented, and able to manage multiple tasks in a