Strategic Administrative Coordinator: Finance & Operations

Talentify; Durham (NC); On-site; USD 61,000 - 88,000; Full time

Job summary

Duke University is seeking an Administrative Coordinator for Trinity College of Arts & Sciences to support financial, operational, and administrative functions across leadership teams. The role balances analytical work with stakeholder collaboration to improve processes and enable strategic initiatives.

The position emphasizes budget management, access coordination, and cross-functional support for department priorities, with opportunities for professional growth within a leading research

Qualifications

• Bachelor’s degree required.
• Three years of experience coordinating administrative, financial, and operational activities.
• Strong organizational, analytical, financial management, and communication skills.

Responsibilities

• Provide financial coordination and budget support for Trinity Technology and Finance & Administration accounts.
• Develop budgets, track expenditures, forecast, analyze variances, and prepare reports.
• Coordinate annual budget planning with leadership and prepare materials for decision making.
• Reconcile accounts, identify discrepancies, and support corrective actions.
• Create and maintain financial tracking tools and dashboards for transparency.
• Manage position-based access and related administrative workflows.
• Support leadership with calendaring, meetings, events, and onboarding of new staff.
• Coordinate MOUs and special projects to support organizational goals.

Skills

Organization

Analytical ability

Financial management

Communication

Confidentiality

Education

Bachelor's degree

Job description

Duke University is seeking an Administrative Coordinator for Trinity College of Arts & Sciences to support financial, operational, and administrative functions across leadership teams. The role balances analytical work with stakeholder collaboration to improve processes and enable strategic initiatives.

The position emphasizes budget management, access coordination, and cross-functional support for department priorities, with opportunities for professional growth within a leading research