Operations & Field Support Admin Specialist

Crwwd; Vancouver, Northern (WA, KY); Hybrid; USD 59,000 - 77,000; Full time

Job summary

Clark Regional Wastewater District in Vancouver, WA seeks an Administrative Assistant 3 to provide administrative, technical, and coordination support for the Operations–Collections team.

This role supports field-focused operations by coordinating communications, meeting materials, records, schedules, purchasing, contracts, invoices, work orders, reporting and program coordination to keep work moving forward.

Qualifications

• Proficiency with Microsoft Office, Adobe Acrobat, proofreading, and document production.
• Strong business writing, grammar, organization, and communication skills.
• Ability to learn department systems for records, work orders, purchasing, scheduling, reporting.
• High school diploma or equivalent; administrative training desired.
• Confidentiality, sound judgment, and ability to work independently.

Responsibilities

• Prepare correspondence, forms, reports, and meeting materials.
• Use spreadsheets, databases to maintain, track, retrieve, analyze, and report information.
• Provide calendar, meeting, and administrative support to department leadership and staff.
• Maintain written and electronic records in accordance with records requirements.
• Coordinate purchasing, contracts, invoices, payments, registrations, and program coordination.
• Coordinate with internal departments, vendors, external agencies, and partners.
• Assist with Operations-Collection administrative processes, including field crew support and work order coordination.
• Prioritize competing assignments and deadlines with accuracy and professionalism.

Skills

MS Office

Adobe Acrobat

General office practices

Business English

Word processing

Typing 50 WPM

Archiving electronic records

Education

High school diploma

Administrative training

Microsoft Office proficiency

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

Clark Regional Wastewater District in Vancouver, WA seeks an Administrative Assistant 3 to provide administrative, technical, and coordination support for the Operations–Collections team.

This role supports field-focused operations by coordinating communications, meeting materials, records, schedules, purchasing, contracts, invoices, work orders, reporting and program coordination to keep work moving forward.