Administrative Assistant I, Operations

Cypress-Fairbanks ISD; Houston (TX); On-site; USD 29,000 - 36,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking a skilled secretary to support district operations in Houston area. The role emphasizes accuracy, multitasking, and customer-friendly service at the front desk, with emphasis on timely communication and record-keeping.

Requirements include a high school diploma or GED, 3 years of secretarial experience (preferably in public education), and strong Microsoft Office skills. Bilingual English/Spanish preferred; 244 working days annually.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, word processing, and file maintenance.
• Three years of secretarial experience, preferably in public education.
• Strong Microsoft Office skills.
• Excellent verbal communication.
• Effective organization and interpersonal skills.
• Ability to work independently or in a team.
• Follow verbal and written instructions.
• Ability to handle changing tasks with some direction.
• Bilingual English/Spanish preferred.

Responsibilities

• Track, maintain, and schedule district campus roll offs.
• Answer calls, take messages, and route to staff.
• Process custodian call-outs by updating logs.
• Respond to campus inquiries about trash removal.
• Process workers’ compensation incidents and wage statements.
• Support front desk duties; greet visitors and answer lines.
• Print, sort, and distribute work orders with accurate tracking.
• Scan records for documentation and record-keeping.
• Maintain calendar for district chair request services.
• Oversee vehicle accident reporting processes.
• Manage incoming/outgoing mail and distribute it timely.
• Monitor work orders; follow up to confirm completion.
• Perform other duties; regular attendance is essential.

Skills

Keyboarding

Word processing

File maintenance

Organization skills

Interpersonal skills

Independent work

Teamwork

Follow instructions

Multitasking

Verbal communication

Bilingual preferred

Education

High school diploma or GED

Tools

Microsoft Office

Job description

• Proficient keyboarding, word processing, and file maintenance skills.
• Three (3) years of secretarial experience, preferably in a public education environment.
• Effective organization and interpersonal skills.
• Ability to work independently and/or in a team-oriented environment.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignments on short notice with some direction.
• Ability to work on multiple tasks simultaneously.

Qualifications

• High school diploma or GED.
• Proficient keyboarding, word processing, and file maintenance skills.
• Three (3) years of secretarial experience, preferably in a public education environment.
• Strong Microsoft Office skills.
• Excellent verbal communication skills.
• Effective organization and interpersonal skills.
• Ability to work independently and/or in a team-oriented environment.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignments on short notice with some direction.
• Ability to work on multiple tasks simultaneously.
• Bilingual (English/Spanish) preferred.

Terms Of Employment

244 days

Salary/Paygrade

$32,367 – CP4

Salary Range (based on experience) as set by the Board of Trustees for the school year.

Essential Functions

• Responsible for tracking, maintaining, and scheduling the district campuses Roll Offs orders.
• Answer and respond to incoming calls, take reliable messages and route to appropriate staff.
• Process custodian call-outs by completing the Call-Out Log.
• Respond to incoming campuses inquiries regarding trash removal services.
• Process workers’ compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process.
• Serve as backup supporting the front desk receptionist with duties such as greet, assist and/or direct visitors, customers and vendors in a courteous & professional manner, answer phone lines.
• Print, sort, and distribute work orders, ensuring accurate tracking & timely completion.
• Scan AFD’s, Hazmat training records, employee evaluations, and area inspection reports for accurate documentation and record-keeping.
• Maintain calendar for district chair request services.
• Oversee and communicate all aspects of the Operations District Vehicle Accident Reporting process.
• Manage all incoming and outgoing mail. Ensure accurate & timely distribution of mail to the appropriate recipients.
• Monitor work orders assigned to Area Managers. Follow up via email as needed to confirm completion and close completed work orders in the system.
• Perform other duties as assigned.
• Regular and reliable attendance is an essential function of the job.

Working Conditions

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.