Operations & Executive Support Specialist

Siemens Mobility; Wendell (NC); On-site; USD 53,000 - 91,000; Full time

Job summary

Siemens Mobility's EA business unit in Wendell, NC seeks an Experienced Team Assistant to provide comprehensive support to the Operations teams. The role includes travel coordination, scheduling, onboarding/offboarding for operations, quality, and procurement teams, and IT equipment re-imaging assistance.

The ideal candidate will be highly organized with strong communication, meticulous attention to detail, and the ability to multi-task under tight deadlines, while supporting executive

Qualifications

• Advanced PC proficiency in MS Word, Excel, PowerPoint, Outlook, Instant Messaging and Social Media outlets.
• Minimum 3 years of experience in a similar position.

Responsibilities

• Manage administrative areas for management team, including travel coordination, meeting planning and coordination, facility events, complex scheduling, and general office management.
• Manage on-boarding and offboarding for the operations, quality, and procurement teams.
• Purchase indirect materials as needed.
• Assist employees with re-imaging of IT equipment as well as training/helping them navigate Siemens tools.
• Directly support division executive management leads with administrative support for meeting planning, appointments, travel, equipment, etc.
• Utilize corporate e-tools for booking travel, processing expenses, ordering supplies and purchase orders.
• Compose and edit complex memos, reports, presentations, correspondence, organizational charts and other documents as needed.
• Assist with bi-weekly payroll.
• Event logistics to support site events.
• Manage resources needed for employees (uniforms, lockers, etc.).
• Performs other duties and participates in special projects as assigned.

Skills

MS Word

Excel

PowerPoint

Outlook

Instant Messaging

Social Media

Organizational skills

Team coordination

Job description

Siemens Mobility's EA business unit in Wendell, NC seeks an Experienced Team Assistant to provide comprehensive support to the Operations teams. The role includes travel coordination, scheduling, onboarding/offboarding for operations, quality, and procurement teams, and IT equipment re-imaging assistance.

The ideal candidate will be highly organized with strong communication, meticulous attention to detail, and the ability to multi-task under tight deadlines, while supporting executive