Operations & Executive Coordinator

AZAK; Denver (CO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Paid time off

Parental leave

On-site meals three days a week

Competitive compensation

Job summary

AZAK is seeking an Operations & Executive Coordinator in Denver to support office operations, facilities, onboarding/offboarding, and executive administration. You will coordinate vendors, scheduling, events, and corporate logistics in a dynamic startup environment.

The role requires 3+ years in office operations or facilities coordination, superb organization, and discretion when handling sensitive information. On-site work in Denver, CO is expected.

Qualifications

• Growth mindset and ability to work and adapt to ambiguous situations.
• Excellent communication and interpersonal skills.
• Meticulous attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work with executives and senior management.
• 3+ years of experience in office operations, administration, or facilities coordination.
• Proficient with Microsoft Office; basic understanding of IT systems.

Responsibilities

• Office & Facilities Management: maintain office environment and coordinate with vendors; ensure readiness of shared spaces; coordinate shipping/receiving and supplies.
• Shipping and Marketing Support: coordinate shipping for events; assist development of marketing assets and collateral.
• Employee Lifecycle Support: onboarding/offboarding support; implement company policies; coordinate team events and company-wide meetings.
• Executive Assistance: scheduling, travel, expense reports; prepare agendas and reports; handle sensitive information.

Skills

Growth mindset

Communication

Attention to detail

Organizational skills

Time management

Work under pressure

Office operations experience

Microsoft Office

Education

Bachelor's degree in business or operations

Tools

Microsoft Office

Job description

AZAK is reinventing the wheel, and revolutionizing mobility. We are a startup in defense technology, empowering people with everything they need to move, achieve, and do more with the world's most efficient, powerful, and structurally adaptable electric mobility systems.AZAK’s patented technology places all of the drive components needed to operate an electric vehicle inside and fixed below the center point of the wheel. This simple but groundbreaking mechanical innovation helps us create vehicles with the lowest center of gravity, that are more energy efficient, and that have modular properties that provide optionality, space savings, and freedom of frame design.

We are looking for an Operations & Executive Coordinator who will play a key role in supporting company operations, team engagement, and executive leadership. This individual will coordinate facilities and logistics, ensure compliance with training requirements, support onboarding and offboarding processes, assist with executive administration, and help execute special projects. The ideal candidate is detail-oriented, resourceful, and comfortable working in a dynamic, mission-driven environment.

Responsibilities

Office & Facilities Management

• Maintain and manage the physical office environment, including security system oversight and coordination with facility vendors
• Ensure readiness and cleanliness of shared spaces; oversee set-up and clean-up for team lunches, on-site meetings, and team events
• Act as the coordinator for building management and service providers including insurance
• Manage office supplies, equipment, and maintain inventory and reordering of office supplies
• Coordinate shipping and receiving, including incoming/outgoing packages and customer product shipments
• Order office supplies for the company

Shipping and Marketing Support

• Logistics Management: Coordinate shipping requirements for company events, tradeshows, and product demonstrations.
• Marketing Fulfillment: Facilitate the development and production of marketing assets, including technical documentation, signage, and corporate collateral.

Employee Lifecycle Support

• Facilitate smooth onboarding for new hires and support offboarding
• Support the implementation of company-wide policies and procedures
• Order company swag
• Foster community and the company culture through team events
• Own and run All Hands and company-wide meetings
• Maintain and track company-required annual trainings, including security, IT, and compliance-related topics

Executive Assistance

• Provide administrative support to executive leadership (scheduling, travel, expense reports)
• Prepare agendas, reports, and documentation for meetings
• Handle sensitive information with discretion

Requirements

• Growth mindset and ability to work and adapt to ambiguous situations
• Excellent communication and interpersonal skills
• Meticulous attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work under pressure and meet tight deadlines
• Ability to work with executives and senior management
• 3+ years of experience in office operations, administration, or facilities coordination
• Ability to handle confidential or sensitive information with discretion
• Comfortable working independently in a small, fast-paced team environment
• Proficient with Microsoft Office; basic understanding of IT systems
• Must be based in Denver, CO

Preferred Skills

• Bachelor's degree in business or operations
• Cash compensation is targeted at $60,000-$80,000
• Medical, dental, and vision insurance for employees and dependents
• Paid time off
• Competitive parental leave
• On-site meals three days a week

AZAK is an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic.