Operations & Administrative Coordinator

Code Red Partners; United States; Presencial; USD 50.000 - 85.000; Tempo integral

Resumo da vaga

Code Red Partners, a specialist executive search firm, seeks an Operations & Administrative Coordinator to support the Executive Team, including the Chief of Staff and CEO. This role offers exposure to leadership and critical business operations in a fast-paced tech-focused environment.

The ideal candidate is early in their career, highly organized, dependable, and comfortable with technology. You’ll gain experience across administrative tasks, internal projects, and cross-team collaboration as

Qualificações

• 1–2 years of experience in administrative, coordination, operations, or similar role preferred.
• Excellent organizational skills with strong attention to detail and ability to manage multiple tasks.
• Reliable, responsive, and dependable, with a can-do attitude.
• Resourceful and eager to learn, able to figure things out and ask questions.
• Strong written and verbal communication skills; professional demeanor.
• Comfortable with technology and quick to learn new systems and tools.

Responsabilidades

• Manage calendars and scheduling for the Managing Partner and Executive Team.
• Organize internal and external meetings, including invitations, logistics, reminders, and follow-ups.
• Track outstanding tasks, deadlines, and commitments to avoid gaps.
• Provide day-to-day administrative support across departments as needed.
• Prepare documents, spreadsheets, presentations, and meeting materials.
• Conduct research and translate findings into clear summaries.
• Maintain internal trackers, databases, and organizational systems.
• Support coordination of internal projects and company initiatives.
• Follow up with team members to keep administrative processes moving forward.

Conhecimentos

Organized

Detail-oriented

Reliable

Proactive

Clear communicator

Adaptable

Ferramentas

Google Workspace

Microsoft Office

Slack

Notion

AI productivity tools

Descrição da vaga

Code Red Partners is a specialist executive search firm focused on cybersecurity and technology leadership. Since launching in 2018, we’ve built a reputation for partnering with some of the world’s most ambitious, high-growth technology companies. We work intimately with Tier 1 venture capital firms and their portfolio companies, acting as a trusted search partner for critical executive and leadership hires. We’re an ambitious, high-performing team and are looking for an exceptional Executive Assistant to support our Executive Team as we continue to scale.

The Role

We’re hiring an Operations & Administrative Coordinator to provide administrative and operational support across the business, with a particular focus on supporting our Chief of Staff, CEO and Executive Team.

This is an excellent opportunity for someone in the early stages of their career who is organized, resourceful, eager to learn, and interested in gaining exposure to the inner workings of a growing business.

You'll help keep day-to-day activities running smoothly by managing schedules, coordinating meetings, tracking follow-ups, maintaining internal systems, and assisting with a variety of administrative and operational tasks.

You'll work closely with our leadership team, providing additional bandwidth and helping ensure that important tasks and details don't get overlooked. Some days will involve routine administrative responsibilities, while others may include research, coordinating internal projects, or supporting different teams across the company. We're not expecting you to know everything from day one. What matters most is that you're dependable, detail-oriented, comfortable with technology, and willing to roll up your sleeves and get things done.

As you become more familiar with the business, there will be opportunities to take on additional responsibilities and develop your skills across business operations.

How You’ll Help Us Be Successful

• Manage calendars and coordinate scheduling for the Managing Partner and Executive Team.
• Organize internal and external meetings, including invitations, logistics, reminders, and follow-ups.
• Help keep track of outstanding tasks, deadlines, and commitments to ensure nothing falls through the cracks.
• Assist with day-to-day correspondence, administrative requests, and general executive support.
• Prepare documents, spreadsheets, presentations, and meeting materials.
• Conduct research and organize findings into clear, useful summaries.
• Maintain internal trackers, databases, documents, and organizational systems.
• Support the coordination of internal projects and company initiatives.
• Assist with gathering information, following up with team members, and keeping administrative processes moving forward.
• Provide administrative support across departments, including operations, marketing, and leadership, as needed.
• Help identify simple ways to improve organization, workflows, and administrative efficiency.
• Handle confidential company and employee information professionally and discreetly.
• Take on additional administrative and operational tasks as the needs of the business evolve.

Does This Sound Like You?

• 1-2 years of experience in an administrative, coordination, operations, or similar role preferred.
• Exceptionally organized, with strong attention to detail and the ability to keep track of multiple tasks.
• Reliable, responsive, and someone others can count on to follow through.
• Resourceful and willing to figure things out, ask questions, and learn as you go.
• Comfortable working in a fast-paced environment where priorities may shift throughout the day.
• A clear and professional communicator, both written and verbal.
• Comfortable taking direction, incorporating feedback, and working closely with senior team members.
• Motivated, curious, and interested in developing a career in business operations.
• Comfortable using technology and learning new systems. Familiarity with Google Workspace, Microsoft Office, Slack, Notion and AI productivity tools is a plus.