Executive Assistant / Business Operations Coordinator

Vironix; Austin (TX); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% Paid Health Insurance

Stock Options in a growing startup

Remote First Work Environment

Job summary

Vironix in Austin, TX is seeking an Executive Assistant to support the CEO and leadership team in a fast-growing startup. The role combines administrative rigor with proactively handling a wide range of tasks, from calendar management and onboarding to vendor relations and social media updates.

You are a self-starter, highly organized, tech-fluent with Google Workspace and Microsoft Office, and able to own tasks end-to-end in a remote-first environment.

Qualifications

• Independent problem-solvers who can figure things out with minimal guidance.
• Urgent, fast-moving mindset with ability to close loops quickly.
• Tech-fluent and proficient in modern web/mobile tools (Google Workspace, MS Office).
• Organized, reliable, and proactive with strong written and verbal communication.

Responsibilities

• End-to-end ownership of commitments and projects from start to finish.
• Alleviate CEO workload by handling a broad portfolio of tasks.
• Vendor management and onboarding for employees and platforms.
• Coordinate scheduling, meetings, and agendas for leadership.

Skills

End-to-end ownership

Executive leverage

Vendor management

New hire onboarding

Scheduling and meetings

Finance administration

Social media

Events and errands

Independent problem-solvers

People with urgency

Tech-fluent operators

Organized and reliable

Strong communicators

Adaptable generalists

Startup-tested

Tools

Google Workspace

Microsoft Office

Job description

Executive Assistant — Austin, TX

This role is based in Austin, TX and is remote first.

This Executive Assistant will play a pivotal role as the company grows and scales over the coming months. As this is a fast-moving startup environment, we are looking for someone who can operate independently, think proactively, and do whatever it takes to get the job done.

• End-to-end ownership — Take commitments and projects from start to finish. When you accept something, it's yours: you drive it forward, close every loop, and see it through to done — no reminders, no handoffs back.
• Executive leverage — Take on a large and constantly shifting portfolio of miscellaneous activities to lift the burden off the CEO's plate so leadership can stay focused on growth.
• Personal Assistant activities - Grocery deliveries, and coordinating cleaning services are a few examples.
• Vendor management — Serve as the point of contact for our operational vendors and platforms (HR providers, Paychex, Zoho, and other partners that support the business), keeping accounts current and issues resolved.
• New hire onboarding — Guide new employees through their first days, including insurance enrollment and payroll setup, so they hit the ground running.
• Scheduling and meetings — Coordinate meetings and calls across leadership, and craft and maintain agendas so nothing slips.
• Finance administration — Complete expense reports and handle company purchasing.
• Social media — Keep company social channels updated.
• Events and errands — Run company errands and support events when needed.

• Independent problem-solvers.You default to figuring it out yourself — searching, testing, asking the software, reading the docs — before pulling anyone else in. When you do exp, you come with a proposed answer, not just a question.
• People with urgency.You move fast, close loops the same day, and don't let tasks sit in limbo waiting on someone else.
• Tech-fluent operators.You're at home in modern web and mobile tools, pick up new software quickly, and are fully proficient across Google Workspace and Microsoft Office.
• Organized and reliable.You're on time, you track your own commitments, and nothing falls through the cracks on your watch.
• Strong communicators.You write clearly, keep stakeholders informed proactively, and represent the company well with vendors and partners.
• Adaptable generalists.No task is beneath you, and no unfamiliar task intimidates you. You'd rather be trusted with a lot than boxed into a narrow lane.
• Startup-tested.You've worked in an early-stage or high-growth startup environment before, so shifting priorities, lean teams, and wearing multiple hats feel familiar rather than chaotic.

Why Join

• 100% Paid Health Insurance
• Stock Options in a growing startup
• Remote First Work Environment