Operations Estimating Coordinator

Buckhead Commercial Cleaning Servic; Georgia; On-site; USD 55,000 - 75,000; Full time

Job summary

Buckhead Commercial Cleaning Services, LLC is seeking an Operations Estimating Coordinator to own the estimating, bidding, and proposal writing process while supporting day-to-day field operations in the greater Atlanta area.

You will conduct site walkthroughs, calculate labor and materials for bids, draft client-ready proposals, and coordinate scheduling and communications to ensure smooth project execution.

Qualifications

• 2–4 years of experience in commercial cleaning, construction, or facilities management.
• Proven experience writing bids, estimates, or client proposals.
• Strong written communication — professional, accurate, and client-ready.
• Highly organized with the ability to juggle multiple deadlines.
• Proficient in Microsoft Word, Excel, and/or Google Workspace.
• Valid driver's license and ability to travel local for site visits.
• Bilingual English/Spanish a plus.

Responsibilities

• Estimate bids by calculating labor, materials, equipment, and overhead.
• Draft polished proposals and scope-of-work documents for client review.
• Coordinate crew scheduling, dispatch, and field communications to support operations.
• Maintain library of templates, past proposals, and service descriptions.
• Follow up with prospects and support the closing process.

Skills

Bids & estimates

Proposal writing

Site walkthroughs

Project coordination

Bilingual English/Spanish

Travel locally

Tools

Microsoft Word

Excel

Google Workspace

Job description

Job Description

Job Description

ABOUT US:

Buckhead Commercial Cleaning Services, LLC is a professional commercial cleaning company that proudly serves the greater Atlanta area. We specialize in post-construction, pre-construction, and specialty cleaning services for businesses, contractors, and high-end commercial facilities. Our team operates on a foundation of reliability, quality, and an unwavering commitment to excellence, which includes our "Going Green" initiative.

ABOUT THE ROLE

Our company is looking for an Operations Estimating Coordinator to join our growing team. This dual-focus role supports day-to-day field operations while owning the company's estimating, bidding, and proposal writing process. If you have skills in pricing contracts, attending site visits, and writing winning proposals.

WHAT YOU'LL DO

Estimating & Bidding

• Conduct site walkthroughs and assess the scope of work for new contracts
• Calculate labor, materials, equipment, and overhead to build accurate bids
• Submit competitive, timely bids in line with client RFPs and specifications

Proposal Writing

• Draft polished, client-ready proposals and scope-of-work documents
• Customize proposals to each client's site, needs, and expectations
• Follow up with prospects and support the closing process
• Maintain a library of templates, past proposals, and service descriptions

Operations Support

• Help coordinate crew scheduling, dispatch, and field communications
• Track work orders, service logs, and client correspondence
• Support inventory management and supply restocking

WHAT WE'RE LOOKING FOR

• 2–4 years of experience in commercial cleaning, construction, or facilities management
• Proven experience writing bids, estimates, or client proposals
• Strong written communication — professional, accurate, and client-ready
• Highly organized with the ability to juggle multiple deadlines
• Proficient in Microsoft Word, Excel, and/or Google Workspace
• Valid driver's license and ability to travel local for site visits
• Bilingual English/Spanish a plus