Estimating & Proposals Coordinator

Buckhead Commercial Cleaning Servic; Georgia; On-site; USD 55,000 - 75,000; Full time

Job summary

Buckhead Commercial Cleaning Services, LLC is seeking an Operations Estimating Coordinator to own the estimating, bidding, and proposal writing process while supporting day-to-day field operations in the greater Atlanta area.

You will conduct site walkthroughs, calculate labor and materials for bids, draft client-ready proposals, and coordinate scheduling and communications to ensure smooth project execution.

Qualifications

• 2–4 years of experience in commercial cleaning, construction, or facilities management.
• Proven experience writing bids, estimates, or client proposals.
• Strong written communication — professional, accurate, and client-ready.
• Highly organized with the ability to juggle multiple deadlines.
• Proficient in Microsoft Word, Excel, and/or Google Workspace.
• Valid driver's license and ability to travel local for site visits.
• Bilingual English/Spanish a plus.

Responsibilities

• Estimate bids by calculating labor, materials, equipment, and overhead.
• Draft polished proposals and scope-of-work documents for client review.
• Coordinate crew scheduling, dispatch, and field communications to support operations.
• Maintain library of templates, past proposals, and service descriptions.
• Follow up with prospects and support the closing process.

Skills

Bids & estimates

Proposal writing

Site walkthroughs

Project coordination

Bilingual English/Spanish

Travel locally

Tools

Microsoft Word

Excel

Google Workspace

Job description

Buckhead Commercial Cleaning Services, LLC is seeking an Operations Estimating Coordinator to own the estimating, bidding, and proposal writing process while supporting day-to-day field operations in the greater Atlanta area.

You will conduct site walkthroughs, calculate labor and materials for bids, draft client-ready proposals, and coordinate scheduling and communications to ensure smooth project execution.