Operations & Documentation Coordinator

Livingston International; Itasca (IL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Livingston International will hire for a clerical support role focusing on handling electronic documents, data entry, and assisting the Customs Brokerage team. The position emphasizes accuracy, timely processing, and strong communication with internal departments.

Ideal candidates will have at least one year of experience, a High School/GED, and proficiency in Excel and Word, with a professional, customer-focused demeanor. This full-time role supports a global supply chain operation.

Qualifications

• 1 year of experience
• High School/GED or equivalent required
• Strong communication and multitasking abilities
• Proficiency in Excel and Word software

Responsibilities

• Manage a queue of incoming electronic documents
• Identify, categorize, and index documents in an electronic document management system
• Ensure electronic documents are processed timely and accurately
• Perform tracking of shipments moving through the global supply chain
• Update shipments via data entry in the primary operating system
• Support Customs Brokerage and Entry Writer teams with required information
• Assist in completing Customs filings (ISF)
• Other duties as assigned

Skills

Excellent communication

Interpersonal skills

Multi-tasking

Prioritization

Customer service orientation

Positive attitude

Professional demeanor

Education

High School/GED

Tools

Excel

Word

Data entry system

Job description

Livingston International will hire for a clerical support role focusing on handling electronic documents, data entry, and assisting the Customs Brokerage team. The position emphasizes accuracy, timely processing, and strong communication with internal departments.

Ideal candidates will have at least one year of experience, a High School/GED, and proficiency in Excel and Word, with a professional, customer-focused demeanor. This full-time role supports a global supply chain operation.