Operations Assistant

Livingston International; Laredo (TX); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Livingston International is seeking an entry-level Operations Clerk in Laredo, TX to support business operations with clerical tasks and department-specific processing. You will manage electronic documents, index items in the DMS, and help track shipments across the global supply chain, ensuring timely updates in the primary operating system.

The role requires strong communication, interpersonal skills, and a proactive attitude.

Qualifications

• 1 year of experience in business operations or similar role.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced environment and multi-task.
• Proficiency with Microsoft Excel and Word.

Responsibilities

• Manage a queue of incoming electronic documents.
• Identify, categorize, and index documents in an electronic document management system.
• Ensure timely and accurate handling of all electronic documents.
• Track shipments across the global supply chain.
• Update shipments through data entry in the primary operating system.
• Support the Customs Brokerage and Entry Writer teams with required information.
• Assist with completing ISF electronic filings.
• Perform other duties as assigned.

Skills

Communication skills

Interpersonal skills

Multitasking

Prioritization

Customer service

Professional demeanor

Positive attitude

Education

High School/GED or equivalent

Tools

Excel

Word

Job description

Join Livingston, the largest customs broker in Canada and the third largest entry filer in the U.S. We’re a market leader offering customs brokerage, consulting and compliance, and freight forwarding services at more than 90 key locations in North America, Europe and Asia. Customs brokerage is our core business and helping our customers navigate the complex and changing world of international trade is what we do best. Consider joining our team for the opportunity to grow your career. From entry level to expert advisors, our supportive culture of learning will help you get the career you want.

Job Type:Full Time

JOB SUMMARY

This position will provide support to the business operations with both clerical support and also with department-specific processing.

KEY DUTIES & RESPONSIBILITIES

• Manage a queue of incoming electronic documents
• Identify, categorize, and index the documents in an electronic document management system
• Ensure that all electronic documents are handled in a timely and accurate manner
• Perform tracking functions of shipments moving throughout the global supply chain
• Make relevant updates of shipments through data entry in the organization's primary operating system
• Support the Customs Brokerage and Customs Entry Writer team to ensure all required information is updated and available
• Assist in completing Customs required electronic filings (ISF)
• Other duties as assigned

KNOWLEDGE & SKILLS

• Excellent oral and written communication skills
• Excellent interpersonal skills
• Positive, upbeat attitude
• Capable of multi-tasking
• Ability to prioritize tasks
• Knowledge of Excel and Word Software
• Strong service orientation and poised professional demeanor
• Working knowledge of equipment used: Personal Computer, Calculator, and various other common business equimpment

WORK EXPERIENCE – MINIMUM REQUIRED

1 year of experience

EDUCATION

Required: High School/GED or equivalent

COMPETENCIES

Business Acumen and Straight Talk

Agility

Accountability

Customer First Focus

Leading and Developing

Inclusion and Collaboration

Livingston is proud to be an equal opportunity workplace and is an affirmative action employer.

Nearest Major Market: San Antonio
Nearest Secondary Market: San Antonio