Operations & Data Admin Specialist - Pittsburgh

Seneca Resources LLC; Pittsburgh (Allegheny County); On-site; USD 28,000 - 33,000; Full time

Job summary

Seneca Resources LLC in Pittsburgh, PA is seeking an Operations Support Specialist 1 to join our office team. You will manage operational data, maintain reports and spreadsheets, and provide essential administrative support to ensure smooth day-to-day operations in a fast-paced environment.

The role favors detail-oriented, organized, and proactive candidates with strong Excel skills, reliable communication, and the ability to learn new systems quickly; prior admin or operations support

Qualifications

• High school diploma or GED; associate degree preferred.
• Prior experience in administrative or operations support roles is a plus.
• Strong proficiency in Excel, data entry, and reporting.
• Comfortable learning new project-management and customer systems.
• Basic math skills, including percentages and ratios.
• Excellent attention to detail, organization, and communication.
• Ability to work independently in a fast-paced office environment.
• Reliable, professional, and team-oriented mindset.
• Familiarity with utility, engineering, or construction project operations is a plus.

Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.

Skills

Excel

Data entry

Reporting

Attention to detail

Organization

Communication

Independent work

Teamwork

Education

High School Diploma or GED

Associate degree

Tools

Project management tools

Databases

Job description

Seneca Resources LLC in Pittsburgh, PA is seeking an Operations Support Specialist 1 to join our office team. You will manage operational data, maintain reports and spreadsheets, and provide essential administrative support to ensure smooth day-to-day operations in a fast-paced environment.

The role favors detail-oriented, organized, and proactive candidates with strong Excel skills, reliable communication, and the ability to learn new systems quickly; prior admin or operations support