Operations Coordinator (Temp-to-Perm)

International Executive Service Corps; Farmington, Northern (CT, KY); Hybrid; USD 45,000 - 54,000; Full time

Job summary

Motorlease is seeking an Operations Coordinator (Temp-to-Perm) to join the Fleet Operations team. The role focuses on coordinating vehicle registrations, renewals, and title integrity across states while providing coverage for a staff member on leave with potential for permanent conversion.

You will work with cross-functional groups and external partners, ensuring accurate data and timely processing, with opportunities for process improvements and growth.

Qualifications

• Bachelor's degree preferred.
• Excellent written and verbal communication.
• Strong multitasking across competing priorities.
• Ability to take ownership and accountability.
• Work well independently and in a team.
• Proficiency with Microsoft Office and CRM systems.

Responsibilities

• Coordinate vehicle registrations and renewals in coordination with state agencies and dealerships.
• Support vehicle insurance onboarding and maintain relationships with providers.
• Process titles, track documents, and perform internal title audits.
• Collaborate with cross-functional teams to ensure client needs are met.
• Participate in process improvements and efficiency initiatives.

Skills

Strong communication

Multitasking

Time management

Ownership & responsibility

Teamwork

CRM/Salesforce experience

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

CRM/Salesforce

Job description

Job Title: Operations Coordinator (Temp-to-Perm)

Reports to: Assistant Vice President, Operations

Department/Team: Fleet Operations

Job Purpose

Motorlease is a fleet management company with a culture built on family values & a bold vision for the future. With 80 years in business, we are a pioneer in the fleet leasing & fleet management industry with a customer centric focus. Motorlease offers a simple, high touch & high-value service that is individualized for our customers. We are committed to being a part of improving our customers' productivity & success.

As a member of the Fleet Operations team, you will be working to coordinate the registration of new vehicles & vehicles being relocated as well as ensuring existing vehicle registrations are renewed and vehicle titles are accurate and accounted for. You will be initially stepping into a temporary capacity to provide crucial coverage for a staff member on an extended leave of absence. Please note that while this role is designed with the potential to transition into a permanent, full-time position upon the employee's return, permanent conversion is not guaranteed. If a permanent transition occurs, your day-to-day role and specific operational responsibilities will be adapted or may transition into a different capacity within the Fleet Operations department.

Job Responsibilities :

• Vehicle Registration

  • Remain current with state motor vehicle regulations and procedures for vehicle registration: new vehicles, state changes & renewals
  • Coordinate vehicle registrations and renewals through processing completed forms & paperwork in all 50 states utilizing tag & title agencies, state & local governments, online registration systems & vehicle dealerships.
• Vehicle Insurance
  • Insurance onboarding process for new clients
  • Maintain relationships with insurance providers
  • Obtain Certificates of insurance & insurance cards
  • Insurance renewal process for client COI’s
  • Oversee the distribution of Motorlease insurance cards at time of renewal

• Title Processing & Tracking

  • Track & verify incoming titles from motor vehicle departments & lending institutions
  • Process title corrections & add liens
  • Perform bi-annual internal title audit
  • Assist lienholders in tracking titles & submitting to audit upon request
• Team
  • Work collaboratively with all cross-functional groups, including management, customer experience, business development & accounting
  • Provide overflow support for other team members to ensure that client needs are met
  • Assist with process improvement initiatives, improving workflow & identifying efficiencies & cost savings

• Various projects & assignments

What You'll Bring

• Bachelor's degree preferred
• Strong communication skills
• Management of multiple tasks while maintaining a high quality of work
• Ability to demonstrate ownership & responsibility
• Capable of working individually in a fast-paced environment in addition to working well within a team
• Exceptional time management, effective planning & organizational skills
• Ability to effectively interact at all levels of the organization as well as with external customers & vendors
• Strong computer skills including Microsoft Office Suite & CRM/Salesforce experience preferred

What Motorlease Offers

• Pay Rate (Temporary Period): $24.00 – $26.00 per hour (depending on experience)
• Projected Permanent Salary: $45,000 – $50,000 per year plus benefits (if converted)
• On-site, full time

Motorlease is an equal opportunity and affirmative action employer.

All qualified applicants will receive consideration without regard to their race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Motorlease participates in E-Verify

E-Verify Right to Work Poster (justice.gov)