Fleet Coordinator - Construction Services

Jobot; Greenwood Village (CO); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health, dental, vision benefits

Paid time off

401(k) retirement

Stable, full-time opportunity

Growth opportunities

Job summary

Jobot is seeking a Fleet Coordinator to support daily management of company vehicles and fleet assets, maintain records, coordinate maintenance, and communicate with employees and vendors.

This role focuses on reducing downtime, improving cost control, and ensuring DOT/compliance, with opportunities for advancement within a growing construction services platform.

Qualifications

• Strong organizational and administrative skills.
• Ability to manage a high volume of vehicles, maintenance schedules, documentation, and competing priorities.
• Comfortable communicating directly with field employees, managers, vendors, and service providers.

Responsibilities

• Maintain accurate records for company vehicles, trucks, trailers, and fleet-related equipment.
• Coordinate preventative maintenance, repairs, inspections, and service appointments.
• Track vehicle mileage, maintenance schedules, registrations, tags, titles, and insurance documentation.
• Monitor upcoming maintenance and compliance requirements to minimize vehicle downtime.
• Coordinate vehicle assignments, transfers, replacements, and returns.
• Work directly with dealerships, repair facilities, rental companies, and other fleet vendors.
• Maintain organized records of maintenance history, repair costs, fuel usage, and vehicle documentation.
• Assist with accident and damage reporting, insurance documentation, and repair coordination.
• Support onboarding/offboarding related to fleet assets.

Skills

Strong organizational skills

Communication with field employees

Attention to detail

Problem solving

Tools

Microsoft Excel

GPS/telematics

Fleet management systems

ERP

Job description

Job details:

Join a large and fast growing construction services platform as their Fleet Coordinator - Manage and Improve the fleet operations!

This Jobot Job is hosted by: Sam Kippen

Salary: $65,000 - $80,000 per year

A bit about us:

Join an established and growing construction services platform with field operations supported by a substantial fleet of company vehicles and equipment.

As the business continues to expand, we are looking for a dependable Fleet Coordinator who can take ownership of fleet administration and help create a more organized, proactive approach to vehicle maintenance, compliance, documentation, and cost control.

Why join us?

• Competitive base salary
• Comprehensive health, dental, and vision benefits
• Paid time off and paid holidays
• 401(k) / retirement benefits
• Stable, full-time opportunity
• Growing construction organization
• High-visibility role supporting multiple departments
• Opportunity to improve and standardize fleet processes
• Long-term growth potential

Job Details

The Fleet Coordinator will be responsible for supporting the daily management of company vehicles and fleet-related assets. This individual will maintain accurate fleet records, coordinate repairs and preventative maintenance, monitor registrations and inspections, assist with vehicle assignments, and communicate with employees, vendors, and internal leadership.

Key Responsibilities:

• Maintain accurate records for company vehicles, trucks, trailers, and fleet-related equipment
• Coordinate preventative maintenance, repairs, inspections, and service appointments
• Track vehicle mileage, maintenance schedules, registrations, tags, titles, and insurance documentation
• Monitor upcoming maintenance and compliance requirements to minimize vehicle downtime
• Coordinate vehicle assignments, transfers, replacements, and returns
• Work directly with dealerships, repair facilities, rental companies, and other fleet vendors
• Maintain organized records of maintenance history, repair costs, fuel usage, and vehicle documentation
• Assist with accident and damage reporting, insurance documentation, and repair coordination
• Support the onboarding and offboarding process as it relates to company vehicles, fuel cards, toll passes, and other fleet assets
• Track fuel cards, GPS/telematics systems, toll programs, and related fleet expenses
• Review fleet invoices for accuracy and assist Accounting with coding and reconciliation
• Identify excessive repair costs, recurring vehicle issues, and opportunities to reduce fleet expenses
• Help ensure company vehicles comply with internal safety policies and applicable DOT or regulatory requirements
• Maintain communication with field employees regarding maintenance, repairs, inspections, and vehicle-related issues
• Assist management with fleet reporting, budgeting, replacement planning, and vehicle procurement
• Help develop and maintain standardized fleet policies and procedures

Qualifications:

• 2+ years of fleet, transportation, equipment, logistics, automotive, or construction operations experience preferred
• Previous experience supporting a construction, specialty contractor, field-service, or similar fleet-intensive business strongly preferred
• Strong organizational and administrative skills
• Ability to manage a high volume of vehicles, maintenance schedules, documentation, and competing priorities
• Comfortable communicating directly with field employees, managers, vendors, and service providers
• Strong Microsoft Excel and general computer skills
• Experience with fleet management, GPS/telematics, fuel‑card, ERP, or maintenance‑tracking systems is a plus
• Basic understanding of vehicle maintenance and repair terminology preferred
• Strong attention to detail and follow‑through
• Ability to identify problems proactively rather than waiting for vehicles or equipment to become unavailable
• Valid driver's license required

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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