Operations Coordinator

Tree Guardians; Beverly (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Paid time off

Job summary

Iron Tree Service in Beverly, MA, is seeking an organized Operations Coordinator to help keep crews, equipment, and schedules running smoothly. You will work with the Operations Manager, field crews, mechanics, and scheduling team to track activity, labor hours, and equipment availability, while ensuring all paperwork is completed correctly.

The ideal candidate handles numbers, reports, and re-prioritizes in a busy environment with clear communication.

Qualifications

• Strong organizational skills and attention to detail.
• Good basic math skills and the ability to track labor hours accurately.
• Comfortable working with schedules, spreadsheets, reports, and computers.
• Clear communication skills and the ability to work with field crews, mechanics, and office staff.
• Dependable, proactive, and willing to follow up until tasks are complete.
• Able to manage changing priorities in a busy work environment.
• Experience with Microsoft Office, Google Workspace, or similar tools.

Responsibilities

• Support the Operations Manager with daily tasks and projects.
• Track crew routes, job activity, schedules, and labor hours.
• Review reports and compare scheduled hours with actual hours worked.
• Help coordinate equipment repairs, maintenance, and availability with mechanics and the scheduling team.
• Keep work orders, maintenance records, and other paperwork organized.
• Check that drivers complete required vehicle inspection reports and other DOT paperwork.
• Follow up with crews and supervisors on missing paperwork or outstanding issues.
• Communicate schedule changes, equipment problems, and other issues that could affect daily operations.
• Maintain accurate records and help solve problems that keep crews from getting their work done.

Skills

Organization

Math skills

Spreadsheets

Communication

Dependable

Dispatching experience

Tools

Microsoft Office

Google Workspace

Job description

Iron Tree Service is looking for a dependable, organized Operations Coordinator to help keep our crews, equipment, and daily schedules running smoothly.

In this role, you’ll work closely with the Operations Manager, field crews, mechanics, and scheduling team. You’ll track crew activity, review schedules and labor hours, follow up on equipment issues, and make sure driver paperwork is completed correctly.

The right person is organized, comfortable working with numbers and reports, communicates well, and follows through to get things done. Experience in tree care, landscaping, construction, fleet operations, or dispatching is a plus.

What You’ll Do

• Support the Operations Manager with daily tasks and projects.
• Track crew routes, job activity, schedules, and labor hours.
• Review reports and compare scheduled hours with actual hours worked.
• Help coordinate equipment repairs, maintenance, and availability with mechanics and the scheduling team.
• Keep work orders, maintenance records, and other paperwork organized.
• Check that drivers complete required vehicle inspection reports and other DOT paperwork.
• Follow up with crews and supervisors on missing paperwork or outstanding issues.
• Communicate schedule changes, equipment problems, and other issues that could affect daily operations.
• Maintain accurate records and help solve problems that keep crews from getting their work done.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Good basic math skills and the ability to track labor hours accurately.
• Comfortable working with schedules, spreadsheets, reports, and computers.
• Clear communication skills and the ability to work with field crews, mechanics, and office staff.
• Dependable, proactive, and willing to follow up until tasks are complete.
• Able to manage changing priorities in a busy work environment.
• Experience with Microsoft Office, Google Workspace, or similar tools.
• Experience in dispatching, scheduling, fleet operations, construction, landscaping, or tree care is preferred.
• Familiarity with DOT requirements or driver vehicle inspection reports (DVIRs) is a plus.

Why Join Iron Tree Service?

• Full-time employment with opportunities to grow.
• A chance to play an important role in daily operations.
• A team environment where your work helps crews stay organized, equipped, and on schedule.
• 401(k) match
• Health insurance
• Paid time off

Iron Tree Service is an Equal Employment Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants. We do not discriminate on the basis of race, color, religion, national origin, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.