Operations Coordinator - RiVidium HQ

SupportFinity™; Virginia (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

SupportFinity™ is looking for an Operations Coordinator to enhance payroll and administrative processes. The ideal candidate will manage timekeeping, assist with audits, and ensure accurate documentation.

You should have a Bachelor’s degree and experience in relevant fields, along with excellent analytical and communication skills.

This position involves routine tasks, such as tracking leave requests and overseeing employee expense reports to streamline operations.

Qualifications

• Bachelor’s degree or related field with 1-2 years of work experience.
• Strong analytical abilities and attention to detail.
• Excellent oral and written communication skills.

Responsibilities

• Administer and maintain the timekeeping system for accurate tracking.
• Track all leave requests and ensure proper documentation.
• Assist with quality control checks on payroll entries.

Skills

Analytical Skills

Technical Skills

Communication Skills

Teamwork

Education

Bachelor’s degree or related field

Tools

MS Excel

Google Sheets

Job description

RiVidium Inc. (dba TripleCyber) is seeking an Operations Coordinator to focus on supporting the company’s timekeeping, payroll, and administrative processes, ensuring accurate data entry and documentation. This role will primarily handle routine tasks, escalating issues as needed, and support audits and reporting as directed.

Responsibilities

• Administer and maintain the timekeeping system for both company employees and subcontractors, ensuring accurate tracking of hours and compliance with company policies.
• Track all leave requests, including vacation, sick leave, and other types of absences. Ensure proper coding and documentation of leave.
• Assist with quality control checks on payroll entries, hours invoiced, charge codes, and payroll deductions to ensure accuracy.
• Obtain and enter subcontractor employee hours and reconcile subcontractor timecard entries with monthly invoicing totals to ensure accuracy.
• Review all direct employees’ daily hours for accuracy and compliance, escalating any discrepancies to the Operations Specialist.
• Oversee employee expense reports and travel requests, including obtaining approvals, purchasing accommodations, creating itineraries, and submitting final reports for reimbursements.
• Ensure all timecards are submitted and completed by the 1st and 16th of the month.
• Maintain regular communication with employees and subcontractors to resolve any timekeeping or payroll discrepancies and ensure all processes are followed.
• Process all personnel changes within the HRIS, ensuring accurate maintenance of the payroll journal.
• Ensure workers’ compensation class codes are correctly assigned and maintained, and update as needed to reflect job role changes or reclassifications.
• Maintain and update the active roster spreadsheet to ensure accurate tracking of employee status and payroll information.
• Assist with company audits by providing documentation as requested.
• Assist in managing the administrative process for all types of leave, including FMLA, Military, Disability, Bereavement, and other approved leaves of absence.
• Assist in managing the administrative process for ADA accommodation requests, escalating complex requests as needed.
• Ensure employees are informed of their rights, responsibilities, and the status of their requests for all leave and accommodation requests.
• Maintain up-to-date records for all leaves and accommodation requests, ensuring accurate submission, tracking, and reporting for compliance and audit purposes.
• Assist HR in developing and updating company-wide Standard Operating Procedures (SOPs) related to business operations.
• Perform other duties as assigned, contributing to the overall HR and financial processes of the company.

Requirements For This Position Shall Include

• Bachelor’s degree or related field, 1–2 year work experience.
• Analytical Skills: Strong analytical abilities and attention to detail.
• Technical Skills: Proficiency in MS Excel, Google Sheets.
• Communication Skills: Excellent oral and written communication skills.
• Teamwork: Ability to work collaboratively in a team environment.