Operations and Admin Specialist

Genesis Recruiting; Monsey (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in New York is seeking an Operations & Administrative Specialist to enhance core operational tracks such as Approvals, Compliance & Quality Assurance, and Payroll. Candidates should possess a Bachelor's degree or equivalent experience, along with 1–3 years in relevant fields. Strong attention to detail and organizational skills are necessary, along with the ability to handle confidential information with discretion. This position plays a vital role in maintaining compliance and supports various operational functions.

Qualifications

• 1–3 years of administrative, operations, compliance, or payroll experience required.
• Strong attention to detail and organizational skills are a must.
• Ability to manage multiple deadlines effectively.

Responsibilities

• Maintain accurate records, documentation, and data entry systems.
• Support audits and operational improvements.
• Process payroll accurately and on schedule.

Skills

Attention to detail

Organization

Spreadsheet proficiency

Clear communication

Education

Bachelor’s degree or equivalent experience

Job description

We are seeking a detail-oriented and highly organized Operations & Administrative Specialist to support one of three core operational tracks: Approvals, Compliance & Quality Assurance, or Payroll.

All tracks play a critical role in maintaining accurate documentation, regulatory compliance, and smooth day-to-day operations across the organization.

Core Responsibilities (All Tracks)

• Maintain accurate records, documentation, and data entry systems
• Follow internal policies, regulatory standards, and deadlines
• Review information for accuracy and completeness
• Communicate with internal teams to resolve discrepancies or missing information
• Track tasks and workflows to ensure timely completion
• Support audits, reporting, and operational improvements
• Handle sensitive information with confidentiality and professionalism

Track Options

Approvals Track

• Process and track service or authorization requests
• Review submissions for completeness and eligibility
• Coordinate with teams to ensure timely approvals
• Maintain approval logs and status updates

Compliance & Quality Assurance Track

• Monitor adherence to policies, procedures, and regulatory requirements
• Conduct file reviews and internal audits
• Identify risks or gaps and recommend corrective actions
• Support preparation for external reviews or inspections

Payroll Track

• Process payroll accurately and on schedule
• Verify timesheets and employee data
• Maintain payroll records and resolve discrepancies
• Ensure compliance with wage and labor regulations

Qualifications

• Bachelor’s degree or equivalent experience preferred
• 1–3 years of administrative, operations, compliance, or payroll experience
• Strong attention to detail and organizational skills
• Comfortable working with spreadsheets and data systems
• Ability to manage multiple deadlines
• Discretion with confidential information
• Clear written and verbal communication