Operations Coordinator - Research Admin & Purchasing

Baylor College of Medicine; Houston (TX); On-site; USD 47,000 - 56,000; Full time

Job summary

Baylor College of Medicine is seeking a Coordinator, Business Operations in Houston, TX. This onsite role supports the Molecular Virology and Microbiology division with purchasing, invoicing, and general administrative duties.

The ideal candidate has a High School diploma or GED and at least 2 years of clerical experience, plus proficiency with MS Word/Excel/Outlook/Teams. The position requires a 8 a.m.–5 p.m. weekday schedule and onsite work.

Qualifications

• High School diploma or GED.
• Two years of relevant experience.
• Proficiency in Microsoft Word, Excel, Outlook and Teams as well as having overall excellent computer skills.

Responsibilities

• Prepares and processes purchase orders using Jaggaer for administrative staff and if necessary, for research labs.
• Prepares and process purchase orders using Jaggaer for new subcontracts on research grant projects, including the process for getting invoices approved and posted.
• Submits quotes for contract review and approval as needed.
• Works with Purchasing, research labs and vendors to help clear blocked invoices/encumbrances in Jaggaer and in SAP.
• Assists research labs with tracking down missing orders.
• Processes multiple types of journal vouchers in SAP.
• Assists department Lab Director with monitoring liquid nitrogen tank orders and monitors invoicing for those orders.
• Maintains a department credit card used for multiple types of purchases including monthly reports allocating expenses in Concur.
• Maintains office supply inventory.
• Maintains door key inventory for all department lab, common area and office doors.
• Monitors Iron Mountain service for sensitive/confidential document disposal.
• Handles incoming department phone calls for main office.
• Maintains professional front office area appearance.
• Assists in organizing and coordinating special departmental events.
• Performs other job-related duties as assigned.

Skills

Communication

Teamwork

Self-motivation

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Baylor College of Medicine is seeking a Coordinator, Business Operations in Houston, TX. This onsite role supports the Molecular Virology and Microbiology division with purchasing, invoicing, and general administrative duties.

The ideal candidate has a High School diploma or GED and at least 2 years of clerical experience, plus proficiency with MS Word/Excel/Outlook/Teams. The position requires a 8 a.m.–5 p.m. weekday schedule and onsite work.