Operations Coordinator-Public Works Operations

COVB City of Virginia Beach; Virginia Beach (VA); On-site; USD 79,000 - 123,000; Full time

Job summary

The City of Virginia Beach is seeking an Operations Coordinator to oversee the Infrastructure Support Bureau within Public Works Operations. You will manage workload, set priorities, and supervise a team of 15 staff while coordinating with other city departments to deliver essential services including streets, bridges, signals and stormwater infrastructure.

This alpha I role requires developing and improving processes, directing four support areas—Supply Room, Equipment, Facilities,

Qualifications

• Requires eight (8) years of education and/or related experience.
• Experience in procurement, budget, and personnel management is preferred.

Responsibilities

• Oversee workload allocation and priorities for Infrastructure Support Bureau.
• Manage personnel and supervise a 15-member team.
• Coordinate with City Departments to accomplish city missions.
• Develop and improve processes related to maintaining City infrastructure.

Skills

Management

Team supervision

Procurement

Operations management

Tools

CMMS OpenGov

Job description

Job Posting End Date:

October 7, 2026

Department:

PUBLIC WORKS

Compensation Grade:

A16

Compensation Range & Starting Salary:

Pay Range: $79,081.60 - $122,574.40
Starting salary - Minimum of the Pay Range.

Job Exempt (If No, Position is eligible for overtime):

Yes

Scheduled Weekly Hours:

40

About Us:

Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees.

Job Duties and Preferred Qualifications:

We are hiring an Operations Coordinator to oversee theInfrastructure SupportBureau for Public Works Operations- Operations group, a team of15staff members. Management and supervision of this bureau would includeworkload allocation,determiningpriorities, and managing personnel.

Perform critical thinking to develop new or improved processes with respect to unique assignments, and support Operations’effortsrelatedtomaintainingCity infrastructure within the right-of-way, including streets, bridges, traffic signals and signs, streetlights, sidewalks, ADA ramps, stormwater BMPs, ditches, stormwater piped system, pump stations, street sweeping, mosquito control, dredging, and beach maintenance.

This position oversees four distinct support areas, Supply Room, Equipment, Facilities, and Safety/Security,within Operations, and coordinates with other City Departmentstoaccomplishrelated City mission and goals.

• Supply Room– fullprocurementcycle of materials usedby Operations, material supplies for 18 budget units in 13 supply areas; cycle count and annual inventory of more than 2,000 unique part numbers; reporting and QA/QC in computerized maintenance management system (CMMS), currentlyOpenGov; decisions on large orders or specialty parts to maintain fiscal responsibility; response to auditprocesswithcoordination, research, anddocumentation.

• Equipment– coordinating the service and repair for over 700 pieces of equipment with Public Works Fleet Management Group (Fleet); communicate service schedules and priorities with Fleet toensure Operations’services are maintained throughout the City; review new and replacement equipment needs with Streets and Traffic Operations and Stormwater Operations, then negotiate the priorities and purchase with Fleet; research and recommend new specialty equipment and technology for improved efficiency and safety; review the use and performance of current equipment;research repair and vendor issues to provide alternative for discussions with Fleet;repair small engineequipment and complete general repairs on vehiclesand equipment byateam of three mechanics; triage down equipment at job sites for immediate repair or towing to Fleet.

• Facilities– direct and coordinate facility usage, repairs, and site maintenance for all buildings and yards with Public Works Facilities’Building Maintenance – main Operations site at Dam Neck and five remote sites; manage small buildingand yardconstruction projects.

• Safety and Security– develop and oversee a new safety program for Operations to include equipment and site safety for front-line staff working in various environments;develop and coordinate training plans for staff and associated equipment; commercial driver’s license (CDL) liaison for Operations with DMV, other City Departments, and Occupational Safety;coordinatesafety and OSHA issues with Occupational Safety; coordinate security issues with Office of Emergency Management and Public Utilities Operations;overseethe Incident Review Board (IRB) for accidents.

As the Bureau Head, this position will be responsible for:

• Compiling and managing the annual operating budgetfor the Infrastructure Support Bureau

• Reviewing and approving invoices

• Providing customer service assistance for Citizensand City staff

• Coordinating with staff on after-hours response and during emergency weather events

• Research, generate, andanalyze datareportsfor recommendations on methods, procedures, and improvements for Operations

• Write reports, memorandums, emails,standard operating procedures, andpolicies with supporting documentationto be distributed within Operations, other Departments, or to City leadership

• Coordinate and support City Departments and Divisions including Agriculture, Budget and Management Services, City Auditor, Communications, Economic Development, Finance/Purchasing and Risk Management, Human Resources and Occupational Safety, Information Technology, Office of Emergency Management, Parks and Recreation, Planning, Public Utilities, and Schools.

This position is ALPHA I and isrequiredto work during all inclement weather (flooding, hurricanes, snow,etc.)

The City offers a generous benefits package, which includes health, dental, and life insurance; retirement and savings plans; maternity/paternity and parental leave; and holiday and paid leave.

Additional requirements:

• DMV Transcript: Yes
• CDL: No
• Drug & Alcohol Clearinghouse: No
• CPS Check: No
• Physical: No
• Respirator: No
• Psychological Screening: No
• Polygraph: No
• At Will: No

Minimum Requirements:

Minimum Qualifications: Requires any combination of education (above the high school level) and/or experience equivalent to eight (8) years in fields utilizing the required knowledge, skills, and abilities. Must have a current and valid driver’s license. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. This position may require that incumbents wear and maintain appropriate personal protective equipment such as, but not limited to, respirators, steel-toed shoes, hard hats, safety glasses, gloves, or other safety attire and equipment in designated areas of risk. Specific requirements will be determined and communicated by the employee’s supervisor based on position assigned.

Working Conditions:

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business.

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.
https://workingcondition-summary-prod.s3.amazonaws.com/.pdf

Official Job Descriptions:

To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E

VRS Contribution

All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace

The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement:

The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.