Operations Coordinator – Public Service Programs

The Council of State Governments; Lexington (KY); On-site; USD 45,000 - 55,000; Full time

Job summary

The MIC3 staff are considered employees of CSG but function under the guidance and direction of the MIC3 Executive Director. The Commission is located in the national headquarters (HQ) of CSG.

The operations coordinator position is integral to the successful operation of the Commission and provides direct administrative support, and provides program, committee, and event support. The position processes incoming requests and inquiries from the public and Commission members; directs requests to

Qualifications

• Minimum of three years providing executive-level administrative and operational support in a professional office environment.
• Proven experience managing project timelines deliverables.
• High school diploma or GED required. An associate degree is preferred.

Responsibilities

• Provides administrative support to the director including scheduling appointments, arranging meetings, travel itineraries, and correspondence.
• Handle routine incoming and outgoing correspondence (email and phone).
• Supports the Commission's programs, including training, compliance programs, and annual meetings.
• Coordinate and maintain a calendar of committee meetings and deadlines.
• Provide administrative support for core policy products, programming, and services.
• Prepare agendas, meeting minutes, and track follow-up items.
• Process accounts payable and receivable, update website information, and prepare publications.

Skills

Executive-level support

Calendar management

Travel coordination

Proficiency in Microsoft Office

Communication skills

Multi-tasking

Independent work

Education

High school diploma or GED

Associate degree preferred

Job description

The MIC3 staff are considered employees of CSG but function under the guidance and direction of the MIC3 Executive Director. The Commission is located in the national headquarters (HQ) of CSG.

The operations coordinator position is integral to the successful operation of the Commission and provides direct administrative support, and provides program, committee, and event support. The position processes incoming requests and inquiries from the public and Commission members; directs requests to