Operations Coordinator | Local property management team

North Davis Project Illumination; West Sacramento (CA); Hybrid; USD 36,000 - 47,000; Part time

Benefits offered by this job

Competitive pay

Part-time or full-time options

Hybrid after training

15 days PTO + 10 holidays

Growth path toward Associate Property/

Job summary

North Davis Project Illumination is seeking an Operations Coordinator to streamline maintenance, vendor communications, and digital filing. You’ll work across AppFolio, QuickBooks, and Google Workspace to keep systems current and drive measurable process improvements.

The role offers a flexible schedule with part-time or full-time options, hybrid work after training, and a growth path toward Associate Property Manager. Strong organization and proactive service mindset are essential.

Qualifications

• 2+ years in operations, admin, or property coordination.
• Clear, professional written and verbal communication.
• Strong organization, accuracy, and follow-through under deadlines.
• Comfort with AppFolio (or similar), QuickBooks, Google Workspace.
• Ability to juggle priorities and document decisions.
• Proactive, service-oriented mindset and accountability.

Responsibilities

• Coordinate maintenance scheduling, access, and follow-through.
• Manage day-to-day tenant and vendor communication.
• Process invoices, rent posting, and deposits in AppFolio.
• Track receipts and expenses for monthly reconciliation.
• Prepare simple reports and month-end checklists.
• Maintain leases, notices, and organized digital folders.
• Update listings, verify photos, pricing, and availability.
• Support office logistics, shipments, and small projects.

Skills

Operations coordination

Communication

Organization

Deadline-driven

Tools

AppFolio

QuickBooks

Google Workspace

Job description

Company Overview

Our client is a long-standing property management company serving Davis, Woodland, Winters, and West Sacramento. With 15+ years in the market and a 400+ property portfolio, they maintain vacancy under 1% and renewals above 75% through transparent reporting and responsive service.

Your Role

You’ll be the operational hub—coordinating maintenance, managing vendors, and keeping systems current across AppFolio, QuickBooks, and Google Workspace. Success looks like accurate files, on-time workflows, and visible improvements to how work gets done.

You’ll:

• Coordinate maintenance scheduling, access, and follow-through.
• Manage day-to-day tenant and vendor communication.
• Process invoices, rent posting, and deposits in AppFolio.
• Track receipts and expenses for monthly reconciliation.
• Prepare simple reports and month-end checklists.
• Maintain leases, notices, and organized digital folders.
• Update listings, verify photos, pricing, and availability.
• Support office logistics, shipments, and small projects.

You Bring:

• 2+ years in operations, admin, or property coordination.
• Clear, professional written and verbal communication.
• Strong organization, accuracy, and follow-through under deadlines.
• Comfort with AppFolio (or similar), QuickBooks, Google Workspace.
• Ability to juggle priorities and document decisions.
• Proactive, service-oriented mindset and accountability.

Bonus Points:

• Property management or real estate operations experience.
• Vendor management and basic accounting support exposure.
• zInspector familiarity and spreadsheet/reporting fluency.
• Interest in growing toward Associate Property Manager.

What’s Offered:

• Competitive compensation (~$26–$34/hr, depending on experience).
• Part-time or full-time options available.
• Flexible schedule aligned with academic commitments.
• Hybrid flexibility after training and consistent performance.
• 15 days PTO + 10 paid holidays.
• Clear growth path to Associate Property Manager with mentorship.

Interview Process:

1 Work style and personality assessment.
2 Practical exercise: organization, accuracy, workflow management.
3 Team meeting to gauge collaboration and communication.
4 Final conversation with leadership.