Operations Coordinator | Local property management team

Atomic - Remote Jobs; West Sacramento (CA); Hybrid; USD 36,000 - 47,000; Full time

Job summary

Atomic - Remote Jobs is seeking an operations‑oriented professional to act as the operational hub for property coordination in West Sacramento. You’ll coordinate maintenance, manage vendors, and keep systems current across AppFolio, QuickBooks, and Google Workspace.

The role emphasizes accurate filing, on‑time workflow, and visible improvements to how work gets done, with a path toward Associate Property Manager for growth and flexible hybrid options after training.

Qualifications

• 2+ years in operations, admin, or property coordination.
• Clear, professional written and verbal communication.
• Strong organization, accuracy, and follow‑through under deadlines.
• Comfort with AppFolio (or similar), QuickBooks, Google Workspace.
• Ability to juggle priorities and document decisions.

Responsibilities

• Coordinate maintenance scheduling, access, and follow‑through.
• Manage day‑to‑day tenant and vendor communication.
• Process invoices, rent posting, and deposits in AppFolio.
• Track receipts and expenses for monthly reconciliation.
• Prepare simple reports and month‑end checklists.
• Maintain leases, notices, and organized digital folders.
• Update listings, verify photos, pricing, and availability.
• Support office logistics, shipments, and small projects.

Skills

Operations coordination

Vendor management

Documentation

Communication

Organization

Decision recording

Client/customer service

Tools

AppFolio

QuickBooks

Google Workspace

Job description

Company Overview

Our client is a long-standing property management company serving Davis, Woodland, Winters, and West Sacramento. With 15+ years in the market and a 400+ property portfolio, they maintain vacancy under 1% and renewals above 75% through transparent reporting and responsive service.

Company Overview

Our client is a long-standing property management company serving Davis, Woodland, Winters, and West Sacramento. With 15+ years in the market and a 400+ property portfolio, they maintain vacancy under 1% and renewals above 75% through transparent reporting and responsive service.

Your Role

You’ll be the operational hub—coordinating maintenance, managing vendors, and keeping systems current across AppFolio, QuickBooks, and Google Workspace. Success looks like accurate files, on‑time workflows, and visible improvements to how work gets done.

You’ll

• Coordinate maintenance scheduling, access, and follow-through.
• Manage day‑to‑day tenant and vendor communication.
• Process invoices, rent posting, and deposits in AppFolio.
• Track receipts and expenses for monthly reconciliation.
• Prepare simple reports and month‑end checklists.
• Maintain leases, notices, and organized digital folders.
• Update listings, verify photos, pricing, and availability.
• Support office logistics, shipments, and small projects.

You Bring

• 2+ years in operations, admin, or property coordination.
• Clear, professional written and verbal communication.
• Strong organization, accuracy, and follow‑through under deadlines.
• Comfort with AppFolio (or similar), QuickBooks, Google Workspace.
• Ability to juggle priorities and document decisions.
• Proactive, service‑oriented mindset and accountability.

Bonus Points

• Property management or real estate operations experience.
• Vendor management and basic accounting support exposure.
• zInspector familiarity and spreadsheet/reporting fluency.
• Interest in growing toward Associate Property Manager.

What’s Offered

• Competitive compensation (~$26–$34/hr, depending on experience).
• Part‑time or full‑time options available.
• Flexible schedule aligned with academic commitments.
• Hybrid flexibility after training and consistent performance.
• 15 days PTO + 10 paid holidays.
• Clear growth path to Associate Property Manager with mentorship.

Interview Process

1. Work style and personality assessment.
2. Practical exercise: organization, accuracy, workflow management.
3. Team meeting to gauge collaboration and communication.
4. Final conversation with leadership.