Operations Coordinator - Jacksonville, FL

SI HOLDCO LLC; Jacksonville (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

SI HOLDCO LLC is seeking an Operations Coordinator to support field operations, vendors and internal departments by managing contracts, documentation, schedules, and compliance from pre-construction through closeout. You will track milestones, coordinate communications between field teams and owners, process change orders, reconciliations, and produce regular project status reports.

Strong organization, detail orientation, and proficiency with Microsoft Office are essential.

Qualifications

• Bachelor’s degree in Construction Management, Business, or related field preferred.
• 2+ years of experience in construction administration or project coordination.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with construction/project management software is a plus such as JDE.

Responsibilities

• Contract, document management: prepare, track, maintain contracts and Change Orders.
• Ensure all documents are complete, executed, and properly filed.
• Track project milestones, schedules, and deadlines; coordinate field communications.
• Support project managers and superintendents with administrative needs.
• Review and process Change Orders; assist with reconciliations and reporting.
• Generate regular reports on project status; identify workflow gaps and improve processes.

Skills

Attention to detail

Communication skills

Time management

Problem-solving

Proactive approach

Education

Bachelor's degree in Construction Management, Business, or related field

Tools

Microsoft Office

JD Edwards (JDE)

Job description

Position SummaryThe Operations Coordinator supports the team by managing administrative processes, tracking project documentation, and ensuring timely coordination between field operations, vendors, and internal departments. This role is critical to keeping projects organized, compliant, and moving efficiently from pre-construction through closeout.Key ResponsibilitiesContract & Document ManagementPrepare, track, and maintain contracts, and Chage OrdersEnsure all documents are complete, executed, and properly filedManage compliance documentationProject CoordinationSupport project managers and superintendents with administrative needsTrack project milestones, schedules, and deadlinesCoordinate communication between field teams, management and ownersFinancial & Invoice ProcessingReview and process Change Orders, owners requests, etc.Assist with reconciliations and reporting for project financialsProduce and track Change Orders as neededReporting & Systems ManagementMaintain accurate data in project management systemsGenerate regular reports on project statusIdentify process gaps and help improve administrative workflowsQualificationsBachelor’s degree in Construction Management, Business, or related field (preferred)2+ years of experience in construction administration or project coordinationStrong organizational and time management skillsProficiency in Microsoft Office (Excel, Word, Outlook)Experience with construction/project management software is a plus such as JDEAbility to manage multiple projects and deadlines simultaneouslyKey CompetenciesAttention to detail and accuracyStrong communication and follow-up skillsProblem-solving mindsetAbility to work in a fast-paced, deadline-driven environmentoriented with a proactive approach