Project Coordinator

International Maintenance And Janit; Fort Lauderdale (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

International Maintenance And Janit in Fort Lauderdale is seeking a highly organized Project Coordinator to aid our Project Managers in managing commercial maintenance and construction projects across Florida. Responsibilities include coordinating tasks, communicating with clients and vendors, and maintaining accurate documentation. The ideal candidate will possess strong organizational skills, familiarity with construction terminology, and proficiency in Google Workspace. The role is full-time, Monday to Friday, with compensation based on experience.

Qualifications

• Strong communication and organizational skills.
• Ability to manage multiple active projects and prioritize tasks.
• Familiarity with construction or facility maintenance terminology.
• Proficiency with basic computer tools like Google Workspace and Excel.
• Detail-oriented and reliable.
• Able to work independently.

Responsibilities

• Assist Project Managers with task coordination and daily project workflow.
• Organize, track, and update work orders from start to completion.
• Communicate with clients, vendors, and field technicians.
• Review and verify documentation for completeness and accuracy.
• Create and send estimates and invoices.
• Track material purchases, labor hours, and project expenses.

Skills

Strong communication skills

Organizational skills

Proficiency with Google Workspace

Ability to manage multiple projects

Bilingual (Spanish)

Job description

Job Description

We’re seeking a highly organized Project Coordinator to support our Project Managers and assist with daily operations for commercial maintenance and construction projects across Florida. This role focuses on managing job details, coordinating field activity, and keeping projects moving efficiently from start to finish.

Responsibilities

Operational Support

• Work directly under and in support of the Project Managers to assist with task coordination, follow-ups, and daily project workflow.
• Organize, track, and update work orders from initiation through completion.

Communication & Coordination

• Communicate with clients, vendors, and field technicians to confirm scopes of work, scheduling details, material requirements, and site access.
• Follow up on open work orders, ensuring timely updates to clients and accurate information in required portals.

Documentation & Accuracy

• Review and verify photos, notes, technician reports, and other documentation for completeness and accuracy.
• Maintain organized records and job files to ensure smooth handoffs and clear project tracking.

Administrative Tasks

• Create and send estimates and invoices (training provided).
• Track material purchases, labor hours, and project expenses.

Requirements

• Strong communication and organizational skills.
• Ability to manage multiple active projects and prioritize tasks in a fast-paced environment.
• Familiarity with construction or facility maintenance terminology is helpful but not required.
• Proficiency with basic computer tools (Google Workspace, Excel, PDF editing, etc.).
• Reliable, detail-oriented, and able to work independently with accountability.
• Bilingual (Spanish)

Schedule & Compensation

• Full-time, Monday–Friday. Occasional flexibility may be needed for urgent project needs.
• Compensation based on experience.