Operations Coordinator I

SOS International LLC; El Paso, Northern (TX, KY); On-site; USD 42,000 - 64,000; Full time

Job summary

SOSi is seeking an Operations Coordinator to join our team. This role focuses on ensuring smooth daily operations, overseeing logistics, coordinating projects, and supporting administrative tasks across departments.

You will supervise staff, maintain effective communication, and help manage events, training, and budgets to keep operations efficient and aligned with business goals.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Experience in office management or an administrative role is beneficial.
• Excellent communication, organizational, and time management skills.
• Proficiency in Microsoft Office and the ability to multitask.
• Problem-solving skills to address operational issues efficiently.
• Attention to detail and a commitment to accuracy and quality.
• Flexibility and adaptability to changing priorities and demands.

Responsibilities

• Logistics Management: oversee the logistics strategy to support operations.
• Assist with coordinating Field Analyst travel and related logistics.
• Project Coordination: manage and track projects; liaise with clients.
• Distribute caseloads and track tasks through completion; verify documentation.
• Coordinate follow-up activities such as visits and wellness checks.
• Administrative Support: organize events, training, and budgets.
• Team Management: supervise and support team members; ensure efficiency.
• Communication: maintain cross-department communication to resolve issues.

Skills

Communication

Organizational skills

Time management

Problem-solving

Attention to detail

Flexibility

Team coordination

Multitasking

Education

High School Diploma or GED

Bachelor's Degree preferred

Tools

Microsoft Office

Job description

Founded in 1989 and headquartered in Reston, Virginia, SOSi is a private defense and government solutions business specializing in advanced technology systems and mission support. Its capabilities include data science, software development, network engineering, intelligence, surveillance, and reconnaissance (ISR), and logistics.

Job Description

Overview

SOS International LLC is seeking an Operations Coordinator to join our team. An Operations Coordinator is responsible for ensuring smooth daily operations within an organization, managing logistics, coordinating projects, and supporting various administrative tasks.

Key Responsibilities

• Logistics Management: Oversee the logistics strategy, ensuring that staffing, organization, and supply procedures are in place to support operations.
  • Assist with coordinating Field Analyst travel and related logistics based on assigned caseloads and operational needs.
• Project Coordination: Manage and track projects, ensuring that timelines and specifications are met while acting as a liaison with clients.
  • Assist with distributing caseloads and assignments to Field Analysts and tracking assigned tasks through completion.
  • Review and verify required documentation and completion of assigned tasks, identifying outstanding or incomplete requirements.
  • Coordinate additional follow-up activities as needed, including follow-up visits, rescheduling wellness checks, and other actions necessary to complete assigned cases.
• Administrative Support: Assist with daily business activities, including organizing company events, arranging employee training, and managing budgets.
• Team Management: Supervise and support team members, ensuring that operational tasks are completed efficiently and effectively.
• Communication: Maintain effective communication across departments to ensure that all operations run smoothly and any issues are resolved promptly.

Qualifications

• A high school diploma or GED is required; a bachelor's degree is preferred.
• Previous experience in office management or an administrative role is beneficial.
• Excellent communication, organizational, and time management skills are essential.
• Proficiency in Microsoft Office and the ability to multitask are also important.
• Problem-Solving: Strong problem-solving skills to address and resolve operational issues efficiently.
• Attention to detail and a commitment to accuracy and quality in all tasks.
• Flexibility and adaptability to changing priorities and demands.

Additional Information

Operations Coordinators typically work in an office setting but may need to visit different departments or travel for meetings. They report to an Operations Manager and may work in various job fields, including logistics, manufacturing, and healthcare. This role is crucial for maintaining the efficiency and effectiveness of an organization, ensuring that all departments work together seamlessly to achieve business goals.

Working at SOSi

All interested individuals will receive consideration and will not be discriminated against for any reason.