Operations Coordinator for Architecture & Engineering

Milrose Consultants; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401K with match

Paid time off

Career development

Job summary

HLZAE, Inc. is seeking an Operations Coordinator to provide operational support across Architecture and Engineering teams in New York City. You will work with internal departments, contractors, accounting, and project teams to optimize daily operations and improve workflows.

The role entails coordinating payment applications, invoices, change orders, and office logistics while ensuring effective communication. This onsite position offers competitive compensation and growth opportunities.

Qualifications

• Knowledge of office administration and strong time management.
• Excellent written and verbal communication; able to work independently and across departments.
• Ability to handle multiple priorities with professionalism and flexibility.

Responsibilities

• Process and distribute contractor payment applications and review invoices with Accounting.
• Oversee payment applications distribution and resolve AR issues.
• Process change orders in collaboration with Payment Applications.
• Assist with PPE audits and field equipment inventory.
• Vet new contractors for HLZAE and Surface Design projects.
• Support ad hoc projects, including reports and operational initiatives.
• Answer office calls and route to correct party.
• Provide front desk coverage and backup for the Office Administrator.
• Manage inventory and replenish office supplies; kitchen pantry and cleanliness.
• Assist new hire computer/workstation setup and internal communications.

Skills

Office administration

Time management

Computer skills

Organizational skills

Written and verbal communication

Independence & collaboration

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

HLZAE, Inc. is seeking an Operations Coordinator to provide operational support across Architecture and Engineering teams in New York City. You will work with internal departments, contractors, accounting, and project teams to optimize daily operations and improve workflows.

The role entails coordinating payment applications, invoices, change orders, and office logistics while ensuring effective communication. This onsite position offers competitive compensation and growth opportunities.