Engineering Operations & Growth Coordinator

A2 Consultants + Engineers; Town of Florida (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

A2 Consultants & Engineers seeks a highly organized Business Operations Coordinator to oversee daily administrative and operational functions for a growing engineering consulting firm in New York. You will manage projects, finances, HR, vendors, and internal systems, driving efficiency and ownership across the organization.

The role emphasizes SOP development, CRM support, accounts receivable, and collaboration with an outside CPA.

Qualifications

• Degree in business administration, accounting, finance, or related field preferred.
• Minimum 2 years in administrative, operations, accounting, office management, or project coordination roles.
• Excellent organizational and time-management skills.
• Proficient with QuickBooks Online and Microsoft 365.
• Experience with payroll/HR, timekeeping, CRM, document management, and other cloud-based platforms is a plus.

Responsibilities

• Oversee day-to-day administrative operations and maintain organized systems.
• Develop, document, and maintain SOPs for recurring administrative processes.
• Coordinate office operations, equipment, supplies, facility maintenance, and vendor relationships.
• Support business development through CRM maintenance, marketing coordination, and research.
• Identify opportunities to improve processes and automate tasks.
• Prepare and issue client invoices; monitor AR and payments.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Problem-solving

Ownership & initiative

Education

Business Administration / Accounting / Finance degree

Tools

QuickBooks Online

Microsoft 365 (Outlook, Word, Excel, SharePoint/OneDrive)

CRM systems

Job description

A2 Consultants & Engineers seeks a highly organized Business Operations Coordinator to oversee daily administrative and operational functions for a growing engineering consulting firm in New York. You will manage projects, finances, HR, vendors, and internal systems, driving efficiency and ownership across the organization.

The role emphasizes SOP development, CRM support, accounts receivable, and collaboration with an outside CPA.