Operations & Financial Coordinator, Legal Studies

The Wharton School; United States; On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Wellness resources

Professional development

Job summary

The Wharton School at the University of Pennsylvania is seeking a Business Operations Coordinator for the Legal Studies department in Philadelphia. The role provides administrative, financial, and operational support for programs, events, and budget administration, coordinating meetings, travel, and reports.

You will work with faculty, students, and staff to improve processes, manage financial transactions, and maintain departmental records.

Qualifications

• Bachelor’s degree required with 2–3 years of experience preferred.
• Strong organizational and time-management skills in a fast-paced environment.
• Demonstrated ability to handle financial and administrative transactions accurately.

Responsibilities

• Coordinate departmental financial and business transactions, including travel reimbursements, purchase orders, vendor payments, journal entries, budget reallocations, and related financial activities.
• Provide administrative and operational support for meetings, seminars, conferences, workshops, and academic activities, including scheduling, travel arrangements, event logistics, and records management.
• Support course administration, instructional resources, faculty onboarding, and processes across programs.
• Develop and maintain financial and operational reports, assist with budget administration and forecasting, and support year-end activities.
• Serve as a key resource for faculty, students, visitors, and partners, resolving routine issues and improving processes.
• Other duties as assigned.

Skills

Organizational skills

Time management

Microsoft Office

Excel

Communication skills

Customer service

Education

Bachelor's degree

Job description

The Wharton School at the University of Pennsylvania is seeking a Business Operations Coordinator for the Legal Studies department in Philadelphia. The role provides administrative, financial, and operational support for programs, events, and budget administration, coordinating meetings, travel, and reports.

You will work with faculty, students, and staff to improve processes, manage financial transactions, and maintain departmental records.