Operations, Coordinator (Executive Assistant Level)

Managed Funds Association; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Generous PTO and federal holidays

Hybrid work schedules

Job summary

The Managed Funds Association in Washington, DC, is seeking an Operations Coordinator to provide administrative and organizational support to the Chief Operating Officer and the Operations team. This hybrid position involves managing meetings, travel arrangements, and office operations.

Ideal candidates will have at least 3 years of experience in administrative roles, excellent communication skills, and a high level of professionalism. MFA offers competitive benefits including insurance, PTO, and a supportive work environment.

Qualifications

• Minimum of 3 years’ experience providing administrative support, preferably in a trade association.
• Demonstrated self-starter with strong problem-solving abilities.
• High level of professionalism and attention to detail.

Responsibilities

• Provide administrative support to the Chief Operating Officer and Operations team.
• Manage planning and execution of key meetings.
• Arrange domestic and international travel arrangements.

Skills

Administrative support

Time management

Problem-solving

Communication skills

Detail-oriented

Job description

Operations, Coordinator (Executive Assistant Level)

The Managed Funds Association, based in Washington, DC, New York, and Brussels, represents the global alternative asset management industry. MFA’s mission is to advance the ability of alternative asset managers to raise capital, invest, and generate returns for their beneficiaries. MFA advocates on behalf of its membership and convenes stakeholders to address global regulatory, operational, and business issues. MFA’s more than 160 member firms collectively manage nearly $2 trillion across a diverse group of investment strategies.

Location: New York, NY or Washington, DC (Hybrid). Position will sit in our NY or DC office.

Reports to: Chief Operating Officer

Position Summary: The Coordinator, Operations is responsible for providing administrative and organizational support to the Chief Operating Officer and Operations team.

• Provide strong administrative and organizational support to the Chief Operating Officer and Operations team.
• Manage the planning and execution of key meetings, including content preparation and coordination with meeting participants, scheduling, and logistics.
• Arrange domestic and international travel arrangements to facilitate meetings with the association’s members, Board of Directors, and others.
• Provide invoice support and manage business expenses in a timely manner, including verifying charges, facilitating the approval process, and reporting.
• Document and record key meetings involving members, Board of Directors, and prospective members in the organization’s internal customer relationship management platform.
• Engage with members and internal teams on various matters while maintaining strict confidentiality with all information acquired.
• Prepare, organize, and distribute official correspondence as directed.
• Coordinate office maintenance requests, receive mail and deliveries, process shipments, and maintain office supply inventory.
• Ensure the café is kept clean and stocked, and coordinate staff meals.
• Manage relationships with vendors and service providers.
• Provide administrative support to other internal teams, as needed.
• Perform other duties as assigned.

Qualifications and Requirements

• Minimum of 3 years’ experience providing administrative support at a trade association or similar experience; financial services industry experience is a plus.
• Demonstrated ability to self‑start, think ahead, problem‑solve, and engage proactively, as well as work as part of a collaborative team with tact and creativity.
• High level of professionalism and attention to detail.
• Excellent written and verbal communication skills.
• Strong time management skills and ability to multi‑task projects in a fast‑paced environment.
• Willingness to learn new skills and participate in new projects.

MFA is committed to ensuring equal employment opportunity for all employees, including qualified employment applicants. The company strives to maintain an environment free of discrimination based on race, color, religion, national origin, sex (including pregnancy, childbirth or related medical conditions), age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, educational status, political affiliation, status as unemployed, military status, or domestic violence victim status.

Managed Funds Association offers a variety of benefits ranging from medical, dental, vision, life, and voluntary insurances. Along with retirement benefits, generous PTO and federal holidays, MFA also operates hybrid work schedules.