Operations Coordinator/ Executive Assistant

Stronghold Investment Management; Oklahoma City (OK); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Market-competitive compensation

Fully paid medical, dental, and vision

401k + Match

PTO — generous paid time off

Parental Leave

Class A offices in prime locations

Job summary

Texel Residential, LLC in Oklahoma City seeks an Operations Coordinator/Executive Assistant to support the CEO and keep day-to-day operations, real estate transactions, and renovation projects moving forward.

You will align calendars, coordinate travel, organize contracts, and respond to tenants while maintaining accurate records across CRM and file systems. This role blends admin work with hands‑on property coordination.

Qualifications

• Requires high school diploma; bachelor’s degree preferred.
• 2+ years in admin, operations, sales, or customer service; call-center experience a plus.
• Strong organizational skills with ability to manage multiple priorities and meet deadlines.
• Clear, professional communication; effective on phone and in writing.
• Proficient with Microsoft Office and Google Workspace; willingness to learn real estate tools.

Responsibilities

• Support CEO and daily operations: manage calendars, travel, and stakeholder communications.
• Coordinate real estate transactions: track milestones from contract to closing with buyers, sellers, and lenders.
• Resolve title and closing issues; ensure lending documents are ready for closing.
• Maintain accurate records: CRM, transaction files, leases, loan docs, and property records.
• Support rental property operations: market rentals, coordinate inquiries, showings, and leasing activities.
• Coordinate tenant requests and maintenance; arrange contractor services and provide updates.
• Move renovation projects forward: order appliances, schedule contractors, and document progress.
• Manage office and property services: subscriptions, insurance, utilities, and supplies.
• Contribute across business: assist with documents, recruiting coordination, and meetings.

Skills

Organizational skills

Professional communication

Technology literacy

Initiative and judgment

Attention to detail

Collaborative mindset

Real estate interest

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Real estate CRM

Job description

Texel Residential, LLC

Operations Coordinator/ Executive Assistant

Location: Oklahoma City, Oklahoma

The Company: Real Estate Expertise from Planning to Operations

Texel Residential is a real estate consultancy focused on small to mid-size mixed-use developments. We support clients across the property lifecycle, providing acquisition due diligence, property management, pre-development design and feasibility studies, property repositioning, design and permitting, owner representation, tenant coordination, and capital project planning and execution. Our work also includes project management for new retail and office occupancies.

Your Mission

We’re seeking an Operations Coordinator/ Executive Assistant to support Texel’s CEO and keep our day-to-day operations, real estate transactions, property management activities, and renovation projects moving forward.

You’ll bring structure and follow-through to a broad range of responsibilities, from coordinating schedules and preparing transaction documents to responding to tenants and organizing contractor work. Working closely with the CEO, property owners, buyers, sellers, title agents, tenants, and contractors, you’ll help ensure information is accurate, deadlines are met, and outstanding items reach resolution.

This is the right opportunity for someone who enjoys variety, anticipates needs, and takes ownership of the details. You’re comfortable moving between administrative work and hands‑on property coordination, and you bring a resourceful, service‑oriented approach to getting things done.

Key Responsibilities – What You’ll Own

• Support the CEO and daily operations. Manage calendars, schedule meetings, coordinate travel, and help prioritize incoming requests. Serve as a professional point of contact for internal and external stakeholders.
• Coordinate real estate transactions. Track milestones from contract through closing, working with buyers, sellers, title agents, and lenders to keep documentation, inspections, appointments, and closing requirements on schedule.
• Help resolve title and closing issues. Review title search findings with the appropriate transaction partners, coordinate the resolution of liens and other outstanding items, and ensure required lending documents are ready for closing.
• Maintain accurate records and systems. Keep the CRM, transaction files, rental spreadsheets, and property records current. Organize leases, loan documents, operating agreements, tax records, utility bills, and other essential documentation.
• Support rental property operations. Market available rentals through platforms such as Zillow, Craigslist, and Facebook Marketplace; coordinate inquiries, showings, and leasing activities; and track tenant utility responsibilities.
• Coordinate tenant requests and maintenance. Respond to tenant needs, arrange contractor services, and follow through to ensure work is completed and stakeholders receive timely updates.
• Keep renovation projects moving. Order appliances and materials, coordinate contractor schedules, and conduct property walk-throughs to document progress and flag outstanding work.
• Manage office and property services. Coordinate subscriptions, insurance, utilities, office supplies, and other recurring operational needs.
• Contribute across the business. Prepare and edit documents and presentations, assist with recruiting coordination as needed, and support meetings, training, errands, and special projects.

Qualifications – What You Bring

• Education. A high school diploma is required; a bachelor’s degree is preferred.
• Relevant experience. A background in administrative support, business operations, sales, or customer service. Two or more years of experience in a phone-based or call center role is a plus.
• Exceptional organization. You can manage multiple priorities, follow established processes, maintain accurate records, and meet deadlines while responding to changing needs.
• Clear, professional communication. Strong written and verbal communication skills, confidence on the phone, and the ability to build productive relationships with a variety of personalities.
• Comfort with technology. Proficiency in Microsoft Office and Google Workspace, including documents, spreadsheets, presentations, and email. You learn new systems quickly and are willing to develop proficiency in real estate CRM and marketing tools.
• Initiative and sound judgment. You recognize what needs attention, ask useful questions, solve practical problems, and follow through with limited supervision.
• Attention to detail. You understand the importance of complete documentation, accurate information, and consistent follow-up in property operations and real estate transactions.
• A collaborative mindset. You’re dependable, adaptable, and willing to help across functions to keep the business moving.
• An interest in real estate. You’re eager to learn property management practices, transaction processes, and documents such as leases, loans, eviction paperwork, and operating agreements.

Additional Requirements

• Ability to conduct property walk-throughs and coordinate on-site activities as needed.
• Successful completion of a pre-employment background check and drug screening.

The Opportunity – What You’ll Gain

• Direct experience supporting a CEO and contributing to daily business operations.
• Hands‑on exposure to real estate transactions, property management, and project coordination.
• Varied responsibilities with opportunities to learn and grow alongside the company.
• A collaborative team that values initiative, accountability, and practical problem-solving.

Our Investment in You

• Market-competitive compensation
• Fully paid benefits (Medical, Dental and Vision)
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• 401k + Match
• Company sponsored LTD, STD, life insurance and AD&D
• Generous PTO policy
• Exemplary holiday observance
• Parental Leave
• Class A offices in prime locations

Equal Opportunity Employer

Texel Residential, LLC is an equal opportunity employer. We believe in creating a diverse and inclusive workforce, where individuals of all backgrounds, experiences, and perspectives can thrive. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by applicable laws. We encourage applicants from underrepresented groups to apply and embrace the unique contributions they can bring to our organization.